Practice Management & Operations Coordinator

AMA Detroit; New York (NY); Hybrid; USD 61,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Overtime eligible

Equal opportunity employer

Job summary

Arnold & Porter Kaye Scholer LLP in New York seeks a Practice Management Coordinator to join the Innovation and Practice Management Team. The role provides financial, analytical, operational, and project-management support to senior leaders and team members, with responsibilities spanning budgeting, reporting, and strategic initiatives.

The ideal candidate is highly organized and collaborative, with at least two years’ experience in a law firm or professional services setting and strong

Qualifications

• Bachelor’s degree in Business, Economics, Finance, Accounting, or related field.
• At least two years of experience in a law firm, professional-services, or corporate environment; experience in practice management, financial services, or accounting is preferred.
• Strong financial, analytical, organizational, and project-management skills.
• Ability to work with mathematical and statistical concepts, including percentages, ratios, proportions, and probability.
• Proficiency with Microsoft Office Suite and Windows-based applications; familiarity with AI tools is preferred.
• Demonstrated ability to create accurate, well-organized reports, models, and other high-quality deliverables.
• Strong written and verbal communication skills.

Responsibilities

• Support the Innovation and Practice Management Team in business planning, analysis, implementation, reporting, meeting coordination, and internal communications.
• Coordinate and centralize internal team communications, including preparing substantive meeting agendas, materials, minutes, and follow-up action items.
• Support practice management presentations, policies, projects, and department-specific events.
• Maintain the team’s shared document workspace, including meeting materials, task lists, business plan activity reports, department budgets, and expense records.
• Prepare, update, and analyze financial, statistical, staffing, and other ad hoc reports.
• Assist with monthly department presentations, annual budget preparation, quarterly variance reporting, and expense and revenue forecasting.
• Create and maintain financial models, reporting tools, and other resources that enhance reporting accuracy and operational efficiency.
• Support practice innovation initiatives within the department and across the Firm.
• Track ethical walls and conflicts for staffing purposes.
• Identify cross-staffing opportunities across offices and departments; coordinate staffing support and work with the Paralegal Manager to address workload needs.
• Provide support for Requests for Proposals, fee proposals, matter budgets, pricing initiatives, and League Table data collection.
• Assist with pricing analysis, including identifying and evaluating alternative fee arrangements, premium-rate opportunities, and specialized pricing approaches.
• Review and analyze department performance data; identify issues requiring attention and prepare reports for Practice Leadership, Practice Managers, and department leadership.
• Compile billing, unbilled, accounts receivable, and collection forecast reports in support of individual business plans.
• Update and maintain department training, orientation, personnel, and intranet materials.
• Serve as a department contact for unique technology requests and help develop user-friendly platforms and tools that improve functionality and intranet support.
• Participate in data integrity efforts and manage special projects as assigned.
• Attend department-specific seminars and other firm programs, as appropriate.

Skills

Financial analysis

Analytical skills

Organizational skills

Project management

Education

Bachelor’s degree in Business, Economics, Finance, Accounting, or related field

Tools

Microsoft Office

AI tools

Job description

Arnold & Porter Kaye Scholer LLP in New York seeks a Practice Management Coordinator to join the Innovation and Practice Management Team. The role provides financial, analytical, operational, and project-management support to senior leaders and team members, with responsibilities spanning budgeting, reporting, and strategic initiatives.

The ideal candidate is highly organized and collaborative, with at least two years’ experience in a law firm or professional services setting and strong