Practice Management & Analytics Coordinator

Decker Jones, P.C.; Northern, New York (KY, NY); Hybrid; USD 61,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Overtime eligibility

Discretionary bonus

Job summary

Arnold & Porter Kaye Scholer LLP in New York is seeking a Practice Management Coordinator to support the Innovation and Practice Management Team with finance, analytics, operations, and project management. This role combines budgeting, reporting, and process improvement across the firm.

The position offers a hybrid work model in the New York office and opportunities to influence practice operations and innovation initiatives, reporting to senior leadership.

Qualifications

• Bachelor’s degree required, preferably in Business, Economics, Finance, Accounting, or a related field.
• At least two years of experience in a law firm, professional-services, or corporate environment; experience in practice management, financial services, or accounting is preferred.
• Strong financial, analytical, organizational, and project-management skills.
• Proficiency with Microsoft Office Suite and Windows-based applications; familiarity with AI tools is preferred.
• Demonstrated ability to create accurate, well-organized reports, models, and other high-quality deliverables.
• Strong written and verbal communication skills.
• Ability to build trusted relationships with attorneys and administrative professionals across offices and departments.
• Excellent judgment, discretion, and ability to handle confidential information.

Responsibilities

• Support the Innovation and Practice Management Team in business planning, analysis, implementation, reporting, meeting coordination, and internal communications.
• Coordinate and centralize internal team communications, including preparing substantive meeting agendas, materials, minutes, and follow-up action items.
• Support practice management presentations, policies, projects, and department-specific events.
• Maintain the team’s shared document workspace, including meeting materials, task lists, business plan activity reports, department budgets, and expense records.
• Prepare, update, and analyze financial, statistical, staffing, and other ad hoc reports.
• Assist with monthly department presentations, annual budget preparation, quarterly variance reporting, and expense and revenue forecasting.
• Create and maintain financial models, reporting tools, and other resources that enhance reporting accuracy and operational efficiency.
• Support practice innovation initiatives within the department and across the Firm.
• Track ethical walls and conflicts for staffing purposes.
• Identify cross-staffing opportunities across offices and departments; coordinate staffing support and work with the Paralegal Manager to address workload needs.
• Provide support for Requests for Proposals, fee proposals, matter budgets, pricing initiatives, and League Table data collection.
• Assist with pricing analysis, including identifying and evaluating alternative fee arrangements, premium-rate opportunities, and specialized pricing approaches.
• Review and analyze department performance data; identify issues requiring attention and prepare reports for Practice Leadership, Practice Managers, and department leadership.
• Compile billing, unbilled, accounts receivable, and collection forecast reports in support of individual business plans.
• Update and maintain department training, orientation, personnel, and intranet materials.
• Serve as a department contact for unique technology requests and help develop user-friendly platforms and tools that improve functionality and intranet support.
• Participate in data integrity efforts and manage special projects as assigned.
• Attend department-specific seminars and other firm programs, as appropriate.

Skills

Financial analysis

Analytical thinking

Project management

Communication skills

Education

Bachelor’s degree in Business, Economics, Finance, Accounting

Tools

Microsoft Office Suite

AI tools familiarity

Job description

Arnold & Porter Kaye Scholer LLP in New York is seeking a Practice Management Coordinator to support the Innovation and Practice Management Team with finance, analytics, operations, and project management. This role combines budgeting, reporting, and process improvement across the firm.

The position offers a hybrid work model in the New York office and opportunities to influence practice operations and innovation initiatives, reporting to senior leadership.