Hybrid Legal Admin & Practice Coordinator

Skadden; New York, Northern (NY, KY); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Health insurance

Retirement plan (401k)

Paid time off

Parental leave

Learning & development

Well-being programs

Community involvement

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York City is hiring an Administrative Practice Coordinator for its hybrid office. The role supports partners, coordinates travel, billing, and marketing tasks to ensure exceptional client service.

You will manage high‑volume calendars, draft engagement letters, assist with business development, and handle document management while maintaining confidentiality in a fast‑paced professional services environment.

Qualifications

• Bachelor's degree required; notary license in NY or ability to obtain within six months.
• Minimum two years of related experience in a law firm or professional services environment.
• Ability to manage calendars, travel, and client billing with confidentiality.

Responsibilities

• Performs complex administrative tasks under time-sensitive deadlines.
• Coordinates travel, visas, passports, and calendar requests.
• Enters time records, submits expenses, assists with vendor payments.
• Maintains client billing with Partners and Client Accounting.
• Manages high-volume calendaring and prepares weekly matter reports.
• Supports business development materials and new matter memos.

Skills

Customer service

Professionalism

Reading & instructions

Time management

Multitasking

Discretion / confidentiality

Microsoft Office

Communication skills

Education

Bachelor's degree

Notary Public NY or eligible within 6 months

Tools

Outlook

Excel

PowerPoint

InterAction

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in New York City is hiring an Administrative Practice Coordinator for its hybrid office. The role supports partners, coordinates travel, billing, and marketing tasks to ensure exceptional client service.

You will manage high‑volume calendars, draft engagement letters, assist with business development, and handle document management while maintaining confidentiality in a fast‑paced professional services environment.