Polished Front Office & Events Coordinator

Ultimate Staffing; Irvine (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Ultimate Staffing in Irvine is seeking a polished Front Office Coordinator to greet visitors and manage the front desk while supporting leadership with scheduling and travel arrangements. The role blends office operations, event coordination, and a welcoming, collaborative workplace.

You will coordinate meetings and events, assist with vendor relations and office operations, and ensure a professional environment.

Qualifications

• 2+ years of administrative support or front desk experience.
• Experience with event planning or coordination preferred.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Customer-service oriented with a professional demeanor.
• Experience coordinating vendors and supporting office operations.
• Comfortable troubleshooting Zoom meetings and basic AV equipment.

Responsibilities

• Manage the front desk and greet visitors, clients, and guests with professionalism and enthusiasm.
• Support leadership with scheduling, calendar management, travel arrangements, and administrative projects.
• Coordinate meetings, events, conventions, and other company initiatives.
• Assist with office operations including vendor coordination, inventory management, and hospitality services.
• Set up conference rooms and provide basic audiovisual support for presentations and Zoom meetings.
• Help plan and coordinate employee engagement activities, celebrations, and office events.
• Maintain a professional, organized, and welcoming office environment.
• Provide general administrative support to various departments as needed.

Skills

Front desk experience

Event coordination

Organization

Verbal & written communication

Vendor coordination

AV setup

MS Office

Customer service

Zoom

Tools

Microsoft Office

Zoom

Canva

Job description

Ultimate Staffing in Irvine is seeking a polished Front Office Coordinator to greet visitors and manage the front desk while supporting leadership with scheduling and travel arrangements. The role blends office operations, event coordination, and a welcoming, collaborative workplace.

You will coordinate meetings and events, assist with vendor relations and office operations, and ensure a professional environment.