Front Office Coordinator

Ultimate Staffing; Irvine (CA); Presencial; USD 26 000 - 37 000; Tempo integral

Resumo da oferta

Ultimate Staffing in Irvine is seeking a polished Front Office Coordinator to greet visitors and manage the front desk while supporting leadership with scheduling and travel arrangements. The role blends office operations, event coordination, and a welcoming, collaborative workplace.

You will coordinate meetings and events, assist with vendor relations and office operations, and ensure a professional environment.

Qualificações

• 2+ years of administrative support or front desk experience.
• Experience with event planning or coordination preferred.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Customer-service oriented with a professional demeanor.
• Experience coordinating vendors and supporting office operations.
• Comfortable troubleshooting Zoom meetings and basic AV equipment.

Responsabilidades

• Manage the front desk and greet visitors, clients, and guests with professionalism and enthusiasm.
• Support leadership with scheduling, calendar management, travel arrangements, and administrative projects.
• Coordinate meetings, events, conventions, and other company initiatives.
• Assist with office operations including vendor coordination, inventory management, and hospitality services.
• Set up conference rooms and provide basic audiovisual support for presentations and Zoom meetings.
• Help plan and coordinate employee engagement activities, celebrations, and office events.
• Maintain a professional, organized, and welcoming office environment.
• Provide general administrative support to various departments as needed.

Conhecimentos

Front desk experience

Event coordination

Organization

Verbal & written communication

Vendor coordination

AV setup

MS Office

Customer service

Zoom

Ferramentas

Microsoft Office

Zoom

Canva

Descrição da oferta de emprego

Front Office Coordinator

Location: Irvine Spectrum Area
Schedule: Monday-Friday | 9:30 AM - 5:00 PM
Pay: $23.00/hour

About the Opportunity

We're partnering with a growing, fast-paced organization in the Irvine Spectrum area that is seeking a polished and proactive Front Office Coordinator to serve as the face of the office while providing administrative and operational support to leadership and the broader team. This is a great opportunity for someone who enjoys creating a welcoming environment, coordinating events, keeping office operations running smoothly, and wearing multiple hats in a collaborative workplace.

Responsibilities

• Manage the front desk and greet visitors, clients, and guests with professionalism and enthusiasm
• Support leadership with scheduling, calendar management, travel arrangements, and administrative projects
• Coordinate meetings, special events, conventions, and other company initiatives
• Assist with office operations including vendor coordination, inventory management, and hospitality services
• Set up conference rooms and provide basic audiovisual support for presentations and Zoom meetings
• Help plan and coordinate employee engagement activities, celebrations, and office events
• Maintain a professional, organized, and welcoming office environment
• Provide general administrative support to various departments as needed

Qualifications

• 2+ years of administrative support, office coordination, front desk, or related experience
• Previous event planning or event coordination experience strongly preferred
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment
• Excellent verbal and written communication skills
• Customer-service-oriented mindset with a professional and positive demeanor
• Experience coordinating vendors and supporting office operations
• Comfortable troubleshooting and setting up Zoom meetings and basic AV equipment
• Proficient with Microsoft Office Suite
• Canva experience is a plus

Why Apply?

• Consistent Monday-Friday schedule
• Opportunity to grow with the company through temp-to-hire conversion
• Collaborative and team-oriented culture
• Mix of front office, administrative, and event coordination responsibilities
• Convenient Irvine Spectrum location

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.