Front Office & Events Coordinator

Automatic Data Processing, Inc.; Huntington Beach (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Newlight in Huntington Beach, CA is seeking a Front Office Coordinator to greet visitors, answer calls, manage calendars, and support budgeting and vendor relations.

The role requires 2+ years in front desk work, strong organizational skills, proficiency in Outlook, and the ability to work independently in a fast-paced environment. This is a full-time, onsite position with standard business hours.

Qualifications

• 2+ years of experience as a receptionist or front office coordinator.
• Must stay focused in a high-traffic area with doors opening and closing throughout the day.
• Good organizational and multitasking skills.
• Must be dependable and a team player with a professional, service-minded attitude.
• Strong communication and grammar.
• Ability to work independently and efficiently, detail-oriented.

Responsibilities

• Provide a warm greeting and connect guests with the appropriate contact.
• Maintain the employee and visitor registration system.
• Answer, screen, and direct incoming phone calls.
• Reserve visitor parking spaces as needed.
• Coordinate conference room and visitor calendars and send notifications.
• Place food orders and provide setup for meetings.
• Lead and execute planning and setup of staff events.
• Oversee office and kitchen supply inventory at both buildings.
• Implement organization systems throughout offices, break rooms, and reception areas.
• Prepare, schedule, and ensure fulfillment of outgoing front office documents and small package shipments.
• Manage incoming and outgoing correspondence, faxes, mail, and small packages.
• Assist with submitting work orders and scheduling repairs for general office space and equipment.
• Schedule meetings and process expenses for upper management as needed.
• Assist with budget tracking.
• Serve as the main contact for front office vendors.

Skills

Receptionist exp

Customer service

Organizational skills

Communication

Team player

Detail-oriented

Multitasking

Independent

Driver's license

Tools

Microsoft Outlook

Job description

Newlight in Huntington Beach, CA is seeking a Front Office Coordinator to greet visitors, answer calls, manage calendars, and support budgeting and vendor relations.

The role requires 2+ years in front desk work, strong organizational skills, proficiency in Outlook, and the ability to work independently in a fast-paced environment. This is a full-time, onsite position with standard business hours.