Part Time Front Desk/Patient Coordinator

Ultimate Staffing; Irvine (CA); On-site; USD 30,307 - 33,062; Part time

Benefits offered by this job

Competitive hourly wage

Health insurance options

Employee Discount Clubs

Career advancement opportunities

Job summary

A progressive wellness center in Irvine, CA is seeking a part-time Front Desk Receptionist and Patient Coordinator. The role involves managing appointment scheduling, providing administrative support, and engaging in social media marketing. Ideal candidates will have customer service experience and a desire to work in a dynamic wellness environment. This is an entry-level position offering competitive hourly pay and opportunities for career advancement.

Qualifications

• 1–2 years in a front desk, patient coordinator, or customer service role.
• Exposure to medical, aesthetic, wellness industry a plus.
• Experience with social media marketing a plus.

Responsibilities

• Manage appointment scheduling for consultations and treatments.
• Greet patients warmly to ensure a professional environment.
• Support marketing efforts with social media content creation.

Skills

Front desk experience

Customer service proficiency

Social media marketing

Job description

Business Solutions Manager @ Ultimate Staffing

Ultimate Staffing is actively seeking a Part‑Time Front Desk Receptionist and Patient Coordinator to join a growing holistic wellness center in Irvine, CA. This is an exciting opportunity to grow with a team making an impact in the lives of their patients.

Base Pay Range

$22.00/hr – $24.00/hr

Location

Fully onsite in Irvine, CA 92618

Job Type

Temp‑to‑Hire

Schedule

9AM – 5PM. 4 days a week, Saturday mandatory.

Perks & Benefits

• Competitive hourly wage
• Health insurance options
• Employee Discount Clubs
• Career advancement opportunities & specialized recognition programs

Responsibilities

• Manage appointment scheduling for consultations, treatments, and follow‑up visits using CRM.
• Confirm appointments and send reminders to ensure smooth patient flow.
• Coordinate provider schedules and optimize booking to maximize efficiency.
• Front Desk Operations
  • Greet patients and visitors warmly, ensuring a welcoming and professional environment.
  • Handle check‑in and check‑out processes, including collecting payments and verifying insurance or membership details.
  • Maintain accurate patient records and update information as needed.
• Serve as the first point of contact for patient inquiries via phone, email, and in‑person.
• Provide clear information about services, pricing, and policies.
• Address patient concerns promptly and elevate issues when necessary to ensure exceptional care.
• Administrative Support
  • Manage incoming calls and route them appropriately.
  • Assist with inventory tracking and ordering of front desk supplies.
  • Support marketing efforts by scheduling promotional appointments and assisting with event coordination.
• Social Media & Marketing Support
  • Assist with creating and posting engaging content for social media platforms (Instagram, Facebook, TikTok, etc.).
  • Capture photos/videos of treatments, events, and behind‑the‑scenes (with proper patient consent).
  • Respond to comments and messages on social media in a professional and timely manner.

Qualifications

• 1–2 years in a front desk, patient coordinator, or customer service role.
• Exposure to medical, aesthetic, wellness industry a plus.
• Experience with social media marketing a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Seniority Level

Entry level

Employment Type

Part‑time

Job Function

Administrative

Industries

Administrative and Support Services

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