Polished Front Desk & Admin Coordinator

Insulation Services of Tulsa; Tulsa (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

Insulation Services of Tulsa is seeking a dependable Receptionist/Administrative Assistant to be the first point of contact for customers, vendors, and crews. This full-time role requires professional communication, organization, and prompt scheduling support to keep office operations running smoothly.

Responsibilities include answering calls, greeting visitors, managing voicemail and email, maintaining files and logs, scheduling appointments, processing quotes and invoices, and coordinating

Qualifications

• Must be the first point of contact for customers, vendors, and crew members.
• Strong communication and organizational skills are essential.
• Ability to manage multiple tasks and maintain accurate records.

Responsibilities

• Answer incoming phone calls promptly and professionally.
• Greet and assist customers, vendors, crew members, and visitors.
• Manage voicemail and forward messages to the appropriate team member.
• Monitor and respond to the company email inbox as directed by management.
• Maintain a friendly and professional attitude in communications with customers and coworkers.
• Coordinate and schedule appointments, job estimates, and crew dispatches as directed.
• Maintain and update job logs, spreadsheets, schedules, and scheduling boards.
• Assist with data entry for quotes, invoices, and customer records.
• Prepare, print, scan, organize, and file documents.
• Maintain organized filing systems, both physical and digital.
• Relay important job information between office staff, management, and field crews.
• Assist management with additional administrative tasks as needed.

Skills

Communication

Organization

Time management

Customer service

Multitasking

Education

High School Diploma or GED

Tools

MS Office

Email management

Phone systems

Job description

Insulation Services of Tulsa is seeking a dependable Receptionist/Administrative Assistant to be the first point of contact for customers, vendors, and crews. This full-time role requires professional communication, organization, and prompt scheduling support to keep office operations running smoothly.

Responsibilities include answering calls, greeting visitors, managing voicemail and email, maintaining files and logs, scheduling appointments, processing quotes and invoices, and coordinating