Aerospace Front Office Administrator

Priority StaffCorp; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Priority StaffCorp is seeking a Front Office Administrative Assistant to join our team in Tulsa. You will be the first point of contact for visitors, customers, vendors, and employees, providing professional administrative support to keep daily operations running smoothly.

The ideal candidate is friendly, detail-oriented, and comfortable in an aerospace repair and manufacturing environment, with strong communication skills and proficiency in Microsoft Word, Excel, Outlook, Google Workspace.

Qualifications

• Previous experience in a receptionist, administrative assistant, office, or clerical position preferred.
• Strong computer skills and experience with Microsoft Word, Excel, Outlook, and Google Workspace.
• Excellent verbal and written communication skills.
• Comfortable answering phones and working with a multi-line phone system.
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Professional and customer-focused attitude.
• Familiarity with filing, scheduling, data entry, and general office procedures.
• QuickBooks experience is a plus.
• Experience in an aerospace, aviation, manufacturing, repair station, or industrial environment is a plus.
• Previous medical/dental receptionist or personal assistant experience is also considered.
• Bilingual candidates are encouraged to apply.
• Must be dependable, organized, and comfortable working as part of a team.

Responsibilities

• Welcome and assist visitors, customers, and vendors in a professional and friendly manner
• Answer and direct calls using a multi-line phone system
• Respond to incoming emails, mail, faxes, and other correspondence
• Provide professional customer service and communicate with customers regarding job status and general inquiries
• Maintain accurate and organized physical and electronic filing systems
• Assist with scheduling appointments, meetings, and other office activities
• Perform accurate data entry using Microsoft Office and Google Workspace
• Assist with preparing quotes, invoices, reports, and other customer documentation
• Assist with basic bookkeeping tasks, including invoicing and expense tracking through QuickBooks
• Maintain visitor logs and follow front-office procedures
• Maintain a clean, organized, and professional reception areaAssist with ordering office supplies and maintaining office inventory
• Proofread, scan, copy, organize, and prepare documents
• Provide general administrative and clerical support to office and operations staff
• Maintain professionalism and confidentiality when handling customer and company information

Skills

Verbal communication

Written communication

Data entry

Multiline phone system

Tools

Microsoft Word

Excel

Outlook

Google Workspace

QuickBooks

Job description

Priority StaffCorp is seeking a Front Office Administrative Assistant to join our team in Tulsa. You will be the first point of contact for visitors, customers, vendors, and employees, providing professional administrative support to keep daily operations running smoothly.

The ideal candidate is friendly, detail-oriented, and comfortable in an aerospace repair and manufacturing environment, with strong communication skills and proficiency in Microsoft Word, Excel, Outlook, Google Workspace.