Aerospace Front Office Admin & Customer Support

Quality Machine & Fab; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Priority StaffCorp in Tulsa, OK seeks a Front Office Administrative Assistant to serve as the first point of contact in a fast-paced aerospace and manufacturing setting. You will support daily office operations, handle inquiries, scheduling, and basic clerical tasks to keep the front desk and team productive.

The ideal candidate is friendly, detail-oriented, and reliable, with strong communication skills and proficiency in Microsoft Word, Excel, Outlook, and Google Workspace.

Qualifications

• Previous experience in a receptionist, administrative assistant, office, or clerical position preferred.
• Strong computer skills and experience with Microsoft Word, Excel, Outlook, and Google Workspace.
• Excellent verbal and written communication skills.
• Comfortable answering phones and working with a multi-line phone system.
• Familiarity with filing, scheduling, data entry, and general office procedures.
• QuickBooks experience is a plus.
• Experience in an aerospace, aviation, manufacturing, repair station, or industrial environment is a plus.

Responsibilities

• Welcome and assist visitors, customers, and vendors in a professional and friendly manner
• Answer and direct calls using a multi-line phone system
• Respond to incoming emails, mail, faxes, and other correspondence
• Provide professional customer service and communicate with customers regarding job status and general inquiries
• Maintain accurate and organized physical and electronic filing systems
• Assist with scheduling appointments, meetings, and other office activities
• Perform accurate data entry using Microsoft Office and Google Workspace
• Assist with preparing quotes, invoices, reports, and other customer documentation
• Assist with basic bookkeeping tasks, including invoicing and expense tracking through QuickBooks
• Maintain visitor logs and follow front-office procedures
• Maintain a clean, organized, and professional reception area
• Assist with ordering office supplies and maintaining office inventory
• Proofread, scan, copy, organize, and prepare documents
• Provide general administrative and clerical support to office and operations staff
• Maintain professionalism and confidentiality when handling customer and company information

Skills

Customer service

Attention to detail

Team player

Tools

Microsoft Word

Excel

Outlook

Google Workspace

QuickBooks

Job description

Priority StaffCorp in Tulsa, OK seeks a Front Office Administrative Assistant to serve as the first point of contact in a fast-paced aerospace and manufacturing setting. You will support daily office operations, handle inquiries, scheduling, and basic clerical tasks to keep the front desk and team productive.

The ideal candidate is friendly, detail-oriented, and reliable, with strong communication skills and proficiency in Microsoft Word, Excel, Outlook, and Google Workspace.