Polished Executive Secretary | Scheduling & Admin

Bright Horizon Care LLC; Huntington Beach (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Employee discounts

Free uniforms

Health insurance

Opportunity for advancement

Training & development

Job summary

Bright Horizon Care LLC in Huntington Beach, CA is seeking a polished and proactive Executive Secretary to support senior leadership in a fast-paced care organization. You will manage calendars, draft correspondence, and coordinate meetings to keep executives running smoothly.

The role requires exceptional communication, strong Microsoft Office skills, and a keen eye for detail. Healthcare experience is a plus, and you will liaise with internal teams and external partners to ensure seamless

Qualifications

• Proven experience as an Executive Secretary or similar administrative role.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized with ability to multitask and manage priorities.
• Discretion handling confidential information.
• Attention to detail with problem-solving skills.
• Healthcare environment experience is a plus.

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management and scheduling
• Draft, proofread, and manage correspondence, reports, memos, and other executive communications
• Coordinate and prepare materials for meetings, presentations, and conferences
• Screen and prioritize calls, emails, and requests for executives
• Maintain confidential files and documents with discretion
• Arrange travel itineraries, accommodations, and logistics for executive staff
• Liaise with internal departments and external stakeholders to facilitate smooth operations

Skills

Executive Secretary

Communication

Microsoft Office

Organization

Confidentiality

Attention to detail

Healthcare experience

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Bright Horizon Care LLC in Huntington Beach, CA is seeking a polished and proactive Executive Secretary to support senior leadership in a fast-paced care organization. You will manage calendars, draft correspondence, and coordinate meetings to keep executives running smoothly.

The role requires exceptional communication, strong Microsoft Office skills, and a keen eye for detail. Healthcare experience is a plus, and you will liaise with internal teams and external partners to ensure seamless