Executive Secretary

Bright Horizon Care LLC; Huntington Beach (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Employee discounts

Free uniforms

Health insurance

Opportunity for advancement

Training & development

Job summary

Bright Horizon Care LLC in Huntington Beach, CA is seeking a polished and proactive Executive Secretary to support senior leadership in a fast-paced care organization. You will manage calendars, draft correspondence, and coordinate meetings to keep executives running smoothly.

The role requires exceptional communication, strong Microsoft Office skills, and a keen eye for detail. Healthcare experience is a plus, and you will liaise with internal teams and external partners to ensure seamless

Qualifications

• Proven experience as an Executive Secretary or similar administrative role.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized with ability to multitask and manage priorities.
• Discretion handling confidential information.
• Attention to detail with problem-solving skills.
• Healthcare environment experience is a plus.

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management and scheduling
• Draft, proofread, and manage correspondence, reports, memos, and other executive communications
• Coordinate and prepare materials for meetings, presentations, and conferences
• Screen and prioritize calls, emails, and requests for executives
• Maintain confidential files and documents with discretion
• Arrange travel itineraries, accommodations, and logistics for executive staff
• Liaise with internal departments and external stakeholders to facilitate smooth operations

Skills

Executive Secretary

Communication

Microsoft Office

Organization

Confidentiality

Attention to detail

Healthcare experience

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Free uniforms
• Health insurance
• Opportunity for advancement
• Training & development

About the Role:

Bright Horizon Care LLC is looking for a polished and proactive Executive Secretary to join our team in Huntington Beach, CA. This is an exciting opportunity to play a pivotal role in supporting senior leadership within a dynamic and mission-driven care organization. If you thrive in a fast-paced environment and love keeping things running smoothly, we want to hear from you!

Responsibilities:

• Provide high-level administrative support to executive leadership, including calendar management and scheduling
• Draft, proofread, and manage correspondence, reports, memos, and other executive communications
• Coordinate and prepare materials for meetings, presentations, and conferences
• Screen and prioritize incoming calls, emails, and requests on behalf of executives
• Maintain confidential files, records, and organizational documents with discretion
• Arrange travel itineraries, accommodations, and logistics for executive staff
• Liaise with internal departments and external stakeholders to facilitate smooth operations

Requirements:

• Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role
• Exceptional written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Highly organized with the ability to multitask and manage competing priorities
• Demonstrated ability to handle sensitive and confidential information with professionalism
• Strong attention to detail and problem-solving skills
• Experience in a healthcare or care services environment is a plus

About Us:

Bright Horizon Care LLC is a dedicated care services organization based in Huntington Beach, CA, committed to delivering compassionate, high-quality support to those we serve. Our clients trust us for our reliability, integrity, and genuine dedication to their well-being. We foster a collaborative and supportive workplace where every team member is valued and empowered to make a difference.