Polished Administrative Coordinator

Tree Top Staffing LLC; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Tree Top Staffing LLC seeks an Administrative Assistant to provide day-to-day support to managers, staff, and office operations. The role involves handling communications, scheduling, documentation, reports, filing, travel coordination, and other administrative tasks with accuracy and efficiency.

The ideal candidate is detail-oriented, professional, proactive, and able to manage multiple priorities. Strong written and verbal communication, organization, and teamwork are essential.

Qualifications

• Proven administrative, office support, or assistant experience.
• Knowledge of office management systems, procedures, and best practices.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational, time management, and prioritization skills.
• Ability to multitask and meet competing deadlines.
• Bachelor’s degree or equivalent experience preferred.

Responsibilities

• Answer, screen, and direct phone calls in a professional manner.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and distribute correspondence, memos, letters, forms, and other documents.
• Assist with the preparation of regularly scheduled reports.
• Maintain organized filing systems, contact lists, records, and office documentation.
• Coordinate travel arrangements and related logistics as needed.
• Submit, track, and reconcile expense reports.
• Support managers and team members with general administrative needs.
• Communicate professionally with employees, clients, vendors, and external partners.
• Ensure administrative tasks are completed accurately, efficiently, and on time.
• Maintain confidentiality when handling sensitive information.
• Help improve office organization, workflow, and administrative processes.

Skills

Communication

Multitasking

Organization

Time management

Customer service

Professionalism

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

Tree Top Staffing LLC seeks an Administrative Assistant to provide day-to-day support to managers, staff, and office operations. The role involves handling communications, scheduling, documentation, reports, filing, travel coordination, and other administrative tasks with accuracy and efficiency.

The ideal candidate is detail-oriented, professional, proactive, and able to manage multiple priorities. Strong written and verbal communication, organization, and teamwork are essential.