Administrative Assistant

ABC Hiring LLC; United States; Remote; USD 40,000 - 58,000; Full time

Job summary

ABC Hiring LLC is seeking an organized Administrative Assistant to support daily business operations. You will back the office with calendar management, data entry, and organized file systems, ensuring teams have what they need to succeed.

The ideal candidate communicates well, solves problems, and handles multiple tasks with discretion. Salary is commensurate with experience and benefits are available.

Qualifications

• 1–3+ years in administrative support or clerical role.
• Proficiency with Microsoft Office 365 or Google Workspace and calendar tools.
• Strong time-management and prioritization in a fast-paced setting.
• Excellent verbal and written communication with professional demeanor.
• Discretion handling sensitive data with integrity.
• High school diploma required; associate/bachelor's degree a plus.

Responsibilities

• Manage executives' or team calendars and coordinate meetings across time zones.
• Serve as primary contact for inquiries; draft emails and memos, route calls.
• Maintain digital/physical filing; data entry and record-keeping.
• Coordinate office operations, supplies, travel, and events.
• Assist with monthly expense reports and basic bookkeeping tasks.

Skills

Time management

Communication

Discretion

Organization

Tech proficiency

Education

High school diploma or equivalent

Associate's/Bachelor's degree preferred

Tools

Microsoft 365

Google Workspace

Calendar tools

Job description

We are looking for a organized, detail-oriented, and proactive Administrative Assistant to support daily business operations. In this role, you will be the backbone of the office, ensuring that administrative tasks run smoothly, schedules are managed efficiently, and team members have what they need to succeed. The ideal candidate is a great communicator, a natural problem-solver, and comfortable handling a wide variety of tasks.

Core Responsibilities

1. Calendar & Schedule Management Manage, coordinate, and maintain executives' or team calendars. Schedule meetings, appointments, and conferences across different time zones. Resolve scheduling conflicts proactively and send out timely reminders.
2. Communication & Correspondence Serve as the primary point of contact for internal and external inquiries via email, phone, and in person. Draft, format, and edit correspondence, emails, memos, and reports. Screen and route incoming calls and distribute mail/packages daily.
3. Document & Data Management Maintain organized digital and physical filing systems to ensure information is easily accessible. Perform data entry, update company databases, and maintain accurate records. Prepare agendas, take detailed minutes during meetings, and track action items.
4. Office Operations & Logistics Monitor and order office supplies, snacks, and equipment to keep the workspace stocked. Coordinate travel arrangements, including flights, hotels, and itineraries. Assist with the planning and execution of company events, team meetings, and catering. Liaise with building management, IT support, and external vendors when necessary.
5. Financial Support Prepare and submit monthly expense reports with receipts. Assist with basic bookkeeping tasks, such as tracking invoices or processing payments.

Skills & Qualifications

• Experience: 1-3+ years of experience in an administrative support or clerical role (can be adjusted based on seniority).
• Tech Savvy: Proficiency with office software like Microsoft Office 365 (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides), and calendar tools.
• Organization: Exceptional time-management skills and the ability to prioritize tasks in a fast-paced environment.
• Communication: Strong verbal and written communication skills with a professional demeanor.
• Discretion: Ability to handle sensitive and confidential company or personal data with high integrity.
• Education: High school diploma or equivalent required; Associate’s or Bachelor's degree is a plus.

Key Performance Indicators (KPIs)

• Accuracy: Maintaining error-free schedules, data entry, and documentation.
• Responsiveness: Timely management of emails, calls, and internal requests.
• Efficiency: Keeping office supplies stocked and logistics running seamlessly without oversight.