Policy & Research Administrative Assistant (Hybrid, DC)

Association of American Universities (AAU); Washington (District of Columbia); Hybrid; USD 55,000 - 60,000; Full time

Job summary

AAU, based in Washington, DC, is seeking an Administrative Assistant reporting to the Senior Vice President for Administration. The role provides high‑level administrative support to executives and portfolios, manages scheduling and travel, drafts communications, and coordinates meetings and materials.

The position operates from AAU's DC office with a hybrid work option after 90 days, requiring in‑office presence at least 3 days per week.

Qualifications

• 1-3 years of experience providing administrative support.
• Exemplary written and oral communication skills.
• Strong judgment, problem‑solving, and critical‑thinking abilities.
• Ability to work proactively and independently while contributing effectively as a team member.
• Strong organizational skills, attention to detail, and ability to follow through on long‑term projects.
• Ability to thrive in a fast‑paced environment with frequent change and competing priorities.
• Demonstrated integrity; ability to follow AAU policies and procedures and maintain consistent attendance.
• Ability to foster a collaborative, respectful, and inclusive work environment.
• Intermediate knowledge of Office 365 applications, including Word, Excel, PowerPoint, Planner, SharePoint, and OneDrive.

Responsibilities

• Provide administrative support to Senior Vice President for Administration and Vice President for Research & Institutional Policy.
• Manage scheduling, travel arrangements, project tracking, and communication.
• Draft and edit first drafts of documents; screen inquiries and direct priorities.
• Support meetings, committees, boards, and group activities; track timelines and action items.
• Assist with meeting materials and note‑taking; coordinate with internal and external partners.

Skills

Administrative support

Communication skills

Problem solving

Organizational skills

Independent work

Team player

Tools

Office 365

SharePoint

OneDrive

Planner

Job description

AAU, based in Washington, DC, is seeking an Administrative Assistant reporting to the Senior Vice President for Administration. The role provides high‑level administrative support to executives and portfolios, manages scheduling and travel, drafts communications, and coordinates meetings and materials.

The position operates from AAU's DC office with a hybrid work option after 90 days, requiring in‑office presence at least 3 days per week.