Hybrid Administrative Assistant - Advocacy & Board Support

American Medical Association; Washington (District of Columbia); Híbrido; USD 35.000 - 45.000; Jornada completa

Descripción de la vacante

The American Medical Association in Washington, DC is seeking a Staff Assistant II on the Advocacy team in a hybrid role requiring three days in the office.

You will provide general administrative support to the Office of the Vice President, three Divisions, and the Political Affairs team, handling scheduling, correspondence, materials, and meeting logistics while upholding confidentiality and accuracy.

Formación

• High school diploma required; Bachelor’s degree preferred.
• 2+ years’ administrative or related work experience.
• Strong communication skills, both verbal and written.
• Meeting planning and coordination experience.
• Understanding of business methods and administrative systems including budgets.
• Proficiency in Windows 10 and Office 365 including Teams and Zoom.

Responsabilidades

• Performs routine general administrative functions for the Advocacy team.
• Maintains AMPAC Board and Federation contact lists and uploads email lists.
• Orders supplies and maintains supply/copy room.
• Maintains Division calendar for travel and meetings; handles deadlines.
• Schedules conference calls and assists with meeting planning; distributes materials.
• Screens calls and provides telephone support for VP, directors and staff; covers lunch/vacation periods.
• Produces materials: spreadsheets, presentations, correspondence, agendas, reports; edits for errors.

Conocimientos

Communication skills

Meeting planning

Teamwork

Confidentiality

Proofreading

Office 365 & Zoom/Teams

Attention to detail

Administrative experience

Educación

High school diploma

Bachelor’s degree preferred

Herramientas

Microsoft Office 365

Teams

Zoom

Windows 10

Descripción del empleo

The American Medical Association in Washington, DC is seeking a Staff Assistant II on the Advocacy team in a hybrid role requiring three days in the office.

You will provide general administrative support to the Office of the Vice President, three Divisions, and the Political Affairs team, handling scheduling, correspondence, materials, and meeting logistics while upholding confidentiality and accuracy.