Administrative Assistant — Hybrid DC Office, Exec Support

Association of American Universities; Washington (District of Columbia); Hybride; USD 55 000 - 60 000; Plein temps

Avantages offerts par ce poste

Employer-funded medical & dental plans

403(b) retirement contribution (10%)

Monthly commuter stipend

Generous leave options

Résumé du poste

Association of American Universities is seeking an Administrative Assistant to provide critical support to senior leaders and portfolios. The role emphasizes scheduling, travel, project tracking, communications, and drafting/editing materials.

Position is based in Washington, DC, with a hybrid option after 90 days requiring in-office presence at least 3 days/week. It is hourly, non-exempt, and offers a comprehensive benefits package.

Qualifications

• 1–3 years of experience providing administrative support.
• Exemplary written and oral communication skills.
• Strong judgment, problem-solving and critical-thinking abilities.
• Ability to work proactively and independently while contributing as a team.
• Strong organizational skills and attention to detail.
• Thrives in a fast-paced environment with changing priorities.
• Demonstrated integrity; ability to follow AAU policies and maintain attendance.
• Foster a collaborative, inclusive work environment.

Responsabilités

• Manage scheduling, travel arrangements, project tracking and internal/external communications.
• Write first drafts and edit materials as needed.
• Screen and direct inquiries to prioritize priorities and projects.
• Support supervisors' meetings, committees, boards and related activities.
• Maintain timelines, coordinate schedules with members and external partners.
• Disseminate meeting materials, send communications, and take notes with action items.

Connaissances

Admin support

Written & verbal communication

Judgment & problem solving

Independent & proactive work

Organizational skills

Adaptability in fast-paced env

Integrity & reliability

Team collaboration

Formation

College degree (preferred)

Outils

Office 365 (Word, Excel, PowerPoint, Planner, SharePoint, OneDrive)

Description du poste

Association of American Universities is seeking an Administrative Assistant to provide critical support to senior leaders and portfolios. The role emphasizes scheduling, travel, project tracking, communications, and drafting/editing materials.

Position is based in Washington, DC, with a hybrid option after 90 days requiring in-office presence at least 3 days/week. It is hourly, non-exempt, and offers a comprehensive benefits package.