Plant Operations Strategy Executive Assistant

VIVA USA Inc

San Antonio (TX)

On-site

USD 70,000 - 95,000

Full time

45 hours ago

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Job summary

VIVA USA Inc. is seeking an Executive Administrative Assistant for Plant Operations & Strategic Support in San Antonio. You will partner with the Plant Manager and leadership team, manage calendars, plan travel, and prepare executive-level presentations and reports.

The role combines administrative excellence with strategic communication, data analysis, and cross-functional project coordination. The ideal candidate brings 5+ years of executive support in a manufacturing setting, advanced Office

Qualifications

Associate degree required; bachelor’s preferred.
5+ years of executive administrative support for senior leaders.
3+ years in a manufacturing/industrial environment preferred.
Advanced Microsoft Office skills including PowerPoint, Excel, Outlook, Word.
Experience preparing executive presentations and boardroom-quality materials.

Responsibilities

Serve as primary administrative partner to the Plant Manager and Operations Leadership Team.
Manage executive calendars, travel, meetings, and leadership events.
Create and maintain executive PowerPoint presentations for leadership reviews and corporate updates.
Analyze production metrics, staffing trends, and KPIs; develop dashboards and visual reports.
Coordinate cross-functional meetings and track action items across HR, Safety, Quality, Finance, and Operations.
Support plant strategic initiatives and operational improvement projects.
Provide liaison between executive leadership and plant leaders; support town halls and engagement activities.