Senior Executive Administrative Assistant - Scheduling & Events

VIVA USA Inc; Lafayette (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

VIVA USA Inc. is seeking an experienced Administrative Assistant/Executive Assistant to provide high-level support to executives in an on-site role in Lafayette, IN. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The role requires 10+ years of experience, a high school diploma or GED, and strong Microsoft Word, Excel and PowerPoint skills, plus excellent communication and organizational abilities.

Qualifications

• High school diploma or GED required.
• 10+ years experience required.
• Experience working with executives required.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Interpersonal skills

Independent work

Event planning

Budgeting

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Job description

VIVA USA Inc. is seeking an experienced Administrative Assistant/Executive Assistant to provide high-level support to executives in an on-site role in Lafayette, IN. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The role requires 10+ years of experience, a high school diploma or GED, and strong Microsoft Word, Excel and PowerPoint skills, plus excellent communication and organizational abilities.