Onsite Office & Operations Coordinator

VIVA USA Inc; Minnetonka (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

VIVA USA Inc is seeking an Administrative Assistant to organize office processes and support print, mail, conference room, and supply management across the workspace. The role requires independence, flexibility, and a strong customer service mindset.

Applicants should possess a Bachelor’s degree and 3–5 years of administrative experience, with solid experience using Microsoft Office applications. This is a 100% onsite position with a focus on efficient admin support.

Qualifications

• Bachelor’s degree from an accredited institution.
• Minimum 3-5 years of administrative experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent customer service and communication skills.
• Ability to multitask and manage priorities.

Responsibilities

• Organizes, coordinates, and implements office processes and procedures.
• Supports print device, mail/shipping, and supplies management.
• Coordinates conference room and AV support.
• Assists with office support services and vendor coordination.
• Maintains par levels for office supplies and assists with events.

Skills

Customer service

Interpersonal skills

Multitasking

Organizational skills

Attention to detail

Team player

Microsoft Office

Tech savvy

Lifting 50 lbs

Education

Bachelor's degree

Job description

VIVA USA Inc is seeking an Administrative Assistant to organize office processes and support print, mail, conference room, and supply management across the workspace. The role requires independence, flexibility, and a strong customer service mindset.

Applicants should possess a Bachelor’s degree and 3–5 years of administrative experience, with solid experience using Microsoft Office applications. This is a 100% onsite position with a focus on efficient admin support.