Executive Assistant to VP of Operations | KPI & Projects

Sanmina Corporation; Fremont (CA); On-site; USD 56,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid holidays and PTO

Job summary

Sanmina Corporation, a leading ITAR facility in Fremont, California, is seeking an organized Administrative Assistant to support the Vice President of Business Operations. You will manage complex calendars, coordinate cross-functional workflows, and assist with strategic initiatives to keep the operations team running smoothly.

Requirements include 2-4+ years of admin experience, proficiency in Google Workspace or Microsoft Office with advanced Excel/Sheets and PowerPoint/Slides skills, and

Qualifications

• High school diploma or equivalent; a Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• 2-4+ years of administrative experience, preferably supporting senior management or operational teams.
• Proficiency in Google Workspace or Microsoft Office Suite with advanced Excel/Sheets and PowerPoint/Slides skills.
• Strong analytical, organizational, and time-management skills with the ability to prioritize in a fast-paced environment.
• Exceptional written and verbal communication skills.
• High degree of professionalism and discretion with confidential information.

Responsibilities

• Manage the VP's dynamic and complex calendar, prioritizing meetings and resolving scheduling conflicts.
• Serve as the primary administrative liaison between the VP, leadership, project teams, and external partners; screen and prioritize communications.
• Assist with tracking operational KPIs, project milestones, and compiling updates from department heads.
• Prepare meeting agendas, briefing materials, minutes, and follow-up tasks for leadership reviews.
• Draft and format emails, memos, and operational reports for leadership presentations.
• Coordinate domestic and international travel and manage timely expense reports for the VP.
• Handle sensitive business data with complete discretion.

Skills

Google Workspace / MS Office

Excel/Sheets

PowerPoint/Slides

Communication skills

Organizational skills

Time management

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration, Communications, or related field

Job description

Sanmina Corporation, a leading ITAR facility in Fremont, California, is seeking an organized Administrative Assistant to support the Vice President of Business Operations. You will manage complex calendars, coordinate cross-functional workflows, and assist with strategic initiatives to keep the operations team running smoothly.

Requirements include 2-4+ years of admin experience, proficiency in Google Workspace or Microsoft Office with advanced Excel/Sheets and PowerPoint/Slides skills, and