Plant Executive Assistant — Manufacturing Support

Trova Advisory Group; Elgin (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical and Dental benefits

Job summary

Trova Advisory Group is seeking a Plant Executive Assistant to provide comprehensive administrative and operational support to the Plant Director and leadership team in a manufacturing setting.

The role requires highly organized, discreet professionals who can manage executive calendars, prepare reports, and coordinate across departments. On-site work with occasional plant-floor visits is expected. Strong MS Office skills and clear communication are essential.

Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework preferred.
• 3-5 years of experience in administrative support, executive assistance, or plant operations support preferred.
• Experience supporting executives or plant leadership, preferably in manufacturing or industrial settings.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams).
• Strong organizational, time-management, communication, and problem-solving skills.
• Ability to handle confidential information with discretion and work independently.

Responsibilities

• Provide direct administrative and executive support to the Plant Director and leadership team.
• Manage calendars, schedule meetings, prepare agendas, document discussions, and track follow-ups.
• Prepare, review, and distribute business communications, reports, and presentations.
• Serve as a primary contact for employees, visitors, vendors, customers, and corporate representatives.
• Coordinate plant leadership meetings, events, interviews, and site visits.
• Assist with operational reporting, data entry, and recordkeeping for plant activities.
• Support internal communications and translate materials when needed.
• Process purchase requisitions and coordinate with vendors and accounting functions.
• Maintain confidential records and leadership communications with discretion.
• Track deadlines, coordinate follow-ups, and ensure timely completion of projects.
• Foster working relationships across departments and adhere to safety and GMP policies.

Skills

Executive support

Calendar management

Communication

Discretion

Independent work

Organizational skills

Time management

Problem solving

Education

High school diploma or equivalent

Associate degree / relevant coursework preferred

Tools

Microsoft Office Suite

Teams

Reports & presentations formatting

Job description

Trova Advisory Group is seeking a Plant Executive Assistant to provide comprehensive administrative and operational support to the Plant Director and leadership team in a manufacturing setting.

The role requires highly organized, discreet professionals who can manage executive calendars, prepare reports, and coordinate across departments. On-site work with occasional plant-floor visits is expected. Strong MS Office skills and clear communication are essential.