Executive Admin Assistant, Plant Operations

Valid8 Financial, Inc.; Oak Creek (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Valid8 Financial, Inc. in Oak Creek, WI seeks an Administrative Assistant to support the Plant Manager and department leaders. The role includes clerical tasks, meeting coordination, onboarding, and high-level organizational duties.

The position requires excellent communication, strong organizational skills, and discretion. On-site role with occasional travel up to 10% to attend key events and coordinate operations across teams.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office or similar software.
• Flexible team player who is adaptable and committed.
• Excellent interpersonal skills.
• Ability to keep company confidences.

Responsibilities

• Provide administrative support to the Plant Manager and department leaders.
• Perform clerical tasks including communication and reporting on daily activities and projects.
• Receive and summarize incoming communications for the Plant Manager and staff.
• Schedule and attend meetings on behalf of the Plant Manager; take notes and assist priorities.
• Assist with new employee orientation and onboarding.
• Coordinate orders for IT equipment, kits, business cards for staff.
• Facilitate vendor payments and travel arrangements for leadership.
• Organize team communications and events, both onsite and offsite.
• Maintain confidentiality and discretion with all materials.
• Assist with other projects as needed.
• Travel up to 10% for key industry and corporate events.

Skills

Verbal and written communication

Organizational skills

Interpersonal skills

Confidentiality

Team player

Education

BS/BA or equivalent experience

2 years administrative experience

Budget oversight experience

Internal process development experience

Tools

Microsoft Office

Job description

Valid8 Financial, Inc. in Oak Creek, WI seeks an Administrative Assistant to support the Plant Manager and department leaders. The role includes clerical tasks, meeting coordination, onboarding, and high-level organizational duties.

The position requires excellent communication, strong organizational skills, and discretion. On-site role with occasional travel up to 10% to attend key events and coordinate operations across teams.