Executive Administrative Assistant

Employee Magnets, Inc.; Fort Worth (TX); Presencial; USD 52.000 - 78.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Salary + performance bonuses

Health, dental, and vision insurance

401k or equivalent retirement plan

Paid time off (vacation, sick leave, +

Professional development and training

Employee wellness initiatives

Descripción de la vacante

Employee Magnets, Inc. is seeking an Executive Administrative Assistant to provide comprehensive support to the Plant Manager.

The role ensures smooth daily operations, effective cross-department communication, accurate documentation, and timely follow-up on decisions and action items. You will coordinate scheduling, prepare meeting minutes, handle confidential information, and manage multiple tasks with strong time management.

Formación

• Bachelor's degree or higher.
• 2+ years supporting senior management or Plant Manager (preferred).
• Proficient in MS Office and calendar management.
• Strong attention to detail, time management and multitasking.

Responsabilidades

• Execute tasks assigned by the plant manager, monitor progress and report results.
• Coordinate scheduling of plant manager meetings and prepare minutes.
• Handle general document and data processing and track execution status.
• Communicate and coordinate across departments; manage confidential information.

Conocimientos

MS Office suite

Calendar management

Cross-department coordination

Discretion

Time management

Multitasking

Communication skills

Interpersonal skills

Educación

Bachelor's degree or higher

Herramientas

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Descripción del empleo

Executive Administrative Assistant

Job Summary:

Provide comprehensive executive support to the Plant Manager, ensuring smooth daily operations, effective communication across departments, accurate documentation, and timely follow-up of decisions and action items.

Key Responsibilities:

1. Execute tasks assigned by the plant manager, monitor progress at all times , and report results.
2. Communicate, coordinate, and integrate across departments; handle various administrative matters.
3. Work independently; be careful and responsible, with a strong sense of responsibility and time management.
4. Coordinate scheduling of plan manager meetings, prepare meeting minutes afterwards, and follow up on decisions and action items.
5. Handle general document and data processing, organize and distribute approval documents, and track execution status.
6. Other tasks assigned by supervisors.

Qualifications:

• Education: Graduated from university or above.
• Work Experience: 2+ years supporting senior management or Plant Manager (preferred).

Skills:

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Outlook/Calendar and common video conferencing tools (Teams).
• Strong attention to detail, time management and multitasking ability.
• Strong interpersonal skills and cross-departmental coordination experience.
• Discretion and ability to handle confidential information.
• Languages: English required; proficiency in Chinese or Spanish is a plus depending on company needs.

Benefits:

• Competitive salary and performance-based bonuses
• Health, dental, and vision insurance
• Retirement savings plan (401k or equivalent)
• Paid time off (vacation, sick leave, holidays)
• Professional development and training programs
• Employee wellness initiatives

Working Conditions:

Standard office environment & provide a coffee machine, friendly working environment.