Plant Admin & Invoicing Specialist (SAP)

Heidelberg Materials North America; Town of Phelps (NY); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Health, Dental, Vision benefits

Health Savings Account (HSA)

Health Reimbursement Account (HRA)

Flexible Spending Account (FSA)

AD&D

Short- and Long-Term Disability

Life Insurance

Paid bonding leave

Paid vacation

Paid sick leave

Paid holidays

Job summary

Heidelberg Materials North America is seeking an organized administrative professional to support plant operations from our New York-area site. You will handle invoicing, purchasing, inventory records, and data entry in SAP and plant systems while maintaining precise records and timely processing.

This role requires strong multitasking, detail orientation, and good communication. You will weigh trucks, process scale tickets, and coordinate with plant personnel to resolve discrepancies, ensuring

Qualifications

• Experience in invoicing, inventory control, or purchase order processing.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office; SAP experience is preferred.
• Ability to manage multiple priorities and work independently.
• Effective communication and problem-solving in a team-oriented environment.
• Willingness to learn plant operations, including truck scaling and ticketing processes.

Responsibilities

• Provide daily administrative support for plant operations, ensuring accurate records and efficient office processes.
• Process invoices, purchase orders, and other financial documentation while maintaining accurate transaction records.
• Manage inventory records, track materials, and assist with inventory control and reconciliation.
• Enter, update, and maintain operational data in SAP and other plant systems.
• Weigh incoming and outgoing trucks, process scale tickets, and maintain accurate shipping and material records.
• Coordinate with plant personnel to resolve discrepancies, support reporting needs, and ensure daily administrative tasks are completed accurately and on time.

Skills

Administrative experience

Invoicing

Inventory control

Purchase order processing

Microsoft Office

Tools

SAP

Microsoft Office

Job description

Heidelberg Materials North America is seeking an organized administrative professional to support plant operations from our New York-area site. You will handle invoicing, purchasing, inventory records, and data entry in SAP and plant systems while maintaining precise records and timely processing.

This role requires strong multitasking, detail orientation, and good communication. You will weigh trucks, process scale tickets, and coordinate with plant personnel to resolve discrepancies, ensuring