Physician Office Operations Supervisor

Warren Clinic, Inc.; Tulsa (OK); On-site; USD 50,000 - 70,000; Full time

Job summary

Warren Clinic, Inc. in Tulsa, OK is hiring a Supervisor Physician Office I to oversee daily physician practice operations and staff performance, ensuring quality patient care and smooth front/back-office function.

Responsibilities include coordinating daily site operations, recruiting and evaluating staff, and serving as liaison with patients, government agencies, and payers. The role requires strong communication, HIPAA/OSHA awareness, and proficiency with IDX and practice management systems.

Qualifications

• Minimum education is High School Diploma or GED.
• Minimum 3 years related experience.
• Knowledge of Microsoft 365 and other applicable software.
• Working knowledge of physician practice management.
• Knowledge of basic fiscal management and human resource management practices.
• Excellent communication skills, both written and verbal.
• Ability to maintain exemplary patient satisfaction.
• Ability to serve as key onsite to resolve patient concerns.
• Detail oriented in examination of clinical and numerical data.
• Proficient with IDX and other computer applications to achieve patient care efficiencies.

Responsibilities

• Provides direct support to front office or back office.
• Prepares reports and correspondence pursuant to physician practice daily operations as required.
• Coordinates the daily operations of the physician practice site.
• Recruits, orients, counsels and evaluates a team of engaged employees to assure quality patient care.
• Serves as liaison for patients, government agencies and third-party payers for onsite contact.
• Serves as liaison between administration and physicians and staff.
• Assures staff knowledge and compliance with HIPAA and OSHA policies and procedures.
• Leads quality initiatives and safety functions.
• Leads activities to promote employee engagement as team members.
• Proficiently uses IDX and other computer applications to achieve optimum patient care efficiencies.
• Assists in monitoring the practice site revenue generation and expense allocations.

Skills

Microsoft 365

Physician practice management

Communication skills

Patient satisfaction

Detail oriented

Team supervision

Education

High School Diploma or GED

Tools

IDX

Job description

Warren Clinic, Inc. in Tulsa, OK is hiring a Supervisor Physician Office I to oversee daily physician practice operations and staff performance, ensuring quality patient care and smooth front/back-office function.

Responsibilities include coordinating daily site operations, recruiting and evaluating staff, and serving as liaison with patients, government agencies, and payers. The role requires strong communication, HIPAA/OSHA awareness, and proficiency with IDX and practice management systems.