Pharma Meetings & Events Lead

Global Business Travel Group; Nashville (TN); On-site; USD 55,000 - 103,000; Full time

Job summary

Global Business Travel Group is seeking an experienced Pharmaceutical Event Planner in the United States to manage end-to-end meeting programs, from contract execution to final billing. You will partner with clients, vendors, and internal teams to deliver high-quality events while maintaining strict compliance and service levels.

The role requires 2–5 years of pharma meetings experience, strong budgeting and communication skills, and the ability to travel up to 25% domestically and

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets.
• Strong prioritization skills.
• Excellent written and verbal communication skills.
• Flexibility to travel internationally and domestically up to 25%.
• 2-5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors.
• Ensure supplier contracts are legally protective of both Amex GBT and client.
• Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account.
• Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data.
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff.
• Conduct program debrief with client and provide full briefing report post event.
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded.
• Develop and maintain knowledge of technology and/or software solutions (Cvent)

Skills

Project management

Meetings management

Client management

Budgeting

Travel coordination

Tools

Cvent

Job description

Global Business Travel Group is seeking an experienced Pharmaceutical Event Planner in the United States to manage end-to-end meeting programs, from contract execution to final billing. You will partner with clients, vendors, and internal teams to deliver high-quality events while maintaining strict compliance and service levels.

The role requires 2–5 years of pharma meetings experience, strong budgeting and communication skills, and the ability to travel up to 25% domestically and