Pharma Meetings Lead | Global Programs & Budgets

American Express Global Business Travel; United States; On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Skills development

Inclusion

Job summary

Amex GBT in the United States is seeking a seasoned pharmaceutical meetings lead to act as the primary client liaison for global client programs. You will coordinate timelines, contracts, and IT needs while maintaining meticulous records and ensuring confidentiality.

You will oversee budgets, vendor management, and program finances, conduct status meetings, and build strong client and supplier relationships. Some travel, up to 40%, and CMP/PM expertise are preferred.

Qualifications

• 5-7 years meeting planning experience with at least 3 years supporting Pharma business.
• Pharmaceutical Congress experience a plus.
• CMP designation preferred.
• Ability to communicate effectively and professionally with all levels of management and clients.

Responsibilities

• Complete project timeline: establish a workflow schedule coordinating with customers and vendors to facilitate timely and accurate handling of every aspect of the program.
• Handle and negotiate any additional hotel needs, Congress needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.
• Communicate between Information Technology support and clients for web requirements on assigned programs.
• Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.
• Maintain accurate records, system input, and complete file management as outlined in Amex GBT Meetings and Events and client policies and procedures for ToV reporting.
• Able to assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc.
• Conduct regularly scheduled status meetings with client and stakeholders from pre-launch through program operation and ensures program objectives are performed.
• Develop strong relationships with multiple contacts within client and supplier organizations.
• Handle overall program budget, review, and audit all program related ToV billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.
• Work with leader to forecast overall program financials and ensure monthly tracking for actual.

Skills

Meeting planning

Pharma experience

Vendor management

Budget management

Education

4-year degree

CMP designation (preferred)

Tools

CVENT

Job description

Amex GBT in the United States is seeking a seasoned pharmaceutical meetings lead to act as the primary client liaison for global client programs. You will coordinate timelines, contracts, and IT needs while maintaining meticulous records and ensuring confidentiality.

You will oversee budgets, vendor management, and program finances, conduct status meetings, and build strong client and supplier relationships. Some travel, up to 40%, and CMP/PM expertise are preferred.