Pharma Meeting Manager | Global Congress & Events

American Express Global Business Travel; New York (NY); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion groups

Career development opportunities

Job summary

American Express Global Business Travel (Amex GBT) seeks a seasoned meeting planner to coordinate complex pharma congress programs in the United States. You will manage timelines, vendors, and contracts to ensure timely, compliant, and high‑quality service delivery.

The role requires 5–7 years of meeting planning with 3+ years in pharma, a 4-year degree (CMP a plus), and strong communication, budgeting, and reporting skills. Travel up to 40% is expected.

Qualifications

• 5-7 years meeting planning experience with at least 3 years supporting Pharma business
• Pharmaceutical Congress experience a plus
• 4-year degree preferred; CMP designation preferred
• Ability to communicate effectively and professionally with all levels of management and clients
• Ability to work accurately and timely to meet deadlines
• Ability to be flexible and handle change well
• Proven skills with technology/software solutions; Advanced Word/Excel
• Experience with meeting industry tech (CVENT)

Responsibilities

• Coordinate program timelines with customers and vendors to ensure timely and accurate handling of all aspects
• Negotiate hotel, DMC, air and third-party contracts; monitor attrition and cancellation policies
• Serve as liaison between IT support and clients for web requirements
• Produce program itineraries and working agendas detailing all requirements
• Maintain accurate records, system input and file management per policies
• Assist with Congress meetings or events of high confidentiality and international scope
• Lead status meetings with client and stakeholders from pre-launch to operation
• Build relationships with client and supplier contacts
• Manage program budget, review and audit TOV billing; track expenses and report changes
• Forecast overall program financials and monitor monthly actuals

Skills

Meeting planning

Communication

Travel readiness

MS Word

Excel

CVENT

Education

4-year degree

CMP designation (preferred)

Tools

MS Word

Excel

CVENT

Job description

American Express Global Business Travel (Amex GBT) seeks a seasoned meeting planner to coordinate complex pharma congress programs in the United States. You will manage timelines, vendors, and contracts to ensure timely, compliant, and high‑quality service delivery.

The role requires 5–7 years of meeting planning with 3+ years in pharma, a 4-year degree (CMP a plus), and strong communication, budgeting, and reporting skills. Travel up to 40% is expected.