Pharma Executive Meetings Program Lead

American Express Global Business Travel; Olympia (WA); On-site; USD 55,000 - 103,000; Full time

Job summary

American Express Global Business Travel is seeking a seasoned meeting planner with pharma experience to support Executive level meetings. You will manage timelines, budgets, and vendor contracts while coordinating with IT and clients for web requirements.

Ideal candidates hold a 4-year degree (CMP preferred) and demonstrate superior presentation skills, with the ability to travel 25-40% as needed.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level.
• Experience with meeting industry technology preferred (CVENT).
• Advanced oral and written presentation skills required.

Responsibilities

• Establish a project timeline and workflow schedule with client and suppliers for timely program handling.
• Use the business program management system to run the program from contract turnover to final bill completion.
• Negotiate hotel, DMC, air and third-party contracts; monitor cancellation policies and attrition dates.
• Coordinate and communicate IT needs with clients for web requirements on assigned programs.
• Attend site inspections as needed and conduct program debriefs with the client.
• Collaborate with accounting to finalize billing and ensure accuracy before invoicing.
• Present to clients when requested and suggest process improvements.
• Forecast program finances and maintain accurate data in management systems.
• Oversee program budget, review related billing, and report expenses to clients.
• Initiate and reconcile supplier payments; coordinate monthly tracking of financials.

Skills

C-Suite communication

Presentation skills

Travel readiness

Advanced Word/Excel

Education

4-year degree

CMP designation

Tools

CVENT

Job description

American Express Global Business Travel is seeking a seasoned meeting planner with pharma experience to support Executive level meetings. You will manage timelines, budgets, and vendor contracts while coordinating with IT and clients for web requirements.

Ideal candidates hold a 4-year degree (CMP preferred) and demonstrate superior presentation skills, with the ability to travel 25-40% as needed.