Pharma Executive Meetings Program Manager

Global Business Travel Group; Jackson (MS); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning & development

Diversity & inclusion

Job summary

American Express Global Business Travel is seeking a seasoned pharma meeting planner to manage programs from contract turnover to final billing. You will coordinate suppliers, negotiate contracts, and ensure accurate forecasting and reporting for executive-level meetings.

The role requires 5–7 years in pharma meeting planning, with at least 3 years supporting C-Suite meetings, a 4-year degree (CMP preferred), and strong communication and presentation skills. Travel of 25–40% is expected.

Qualifications

• Requires 5-7 years pharma meeting planning experience with 3+ years supporting Executive/C-Suite meetings.
• Bachelor's degree required or CMP preferred; CMP designation preferred.
• Strong communication with C-Suite clients is essential.
• Ability to work accurately and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Word/Excel and meeting-industry tech (CVENT).

Responsibilities

• Establish program timelines and workflows with clients and suppliers.
• Manage contracts with hotels, DMCs, air and third parties; monitor cancellations.
• Coordinate IT and client web requirements; participate in site inspections as needed.
• Assist with final billing, forecasting, and monthly financial tracking.
• Prepare and present to clients; suggest process improvements.

Skills

Communication with C-Suite

Deadline-driven

Presentation skills

Analytical skills

Travel readiness

Education

Bachelor's degree (4-year)

CMP designation preferred

Tools

CVENT

Microsoft Word

Microsoft Excel

Job description

American Express Global Business Travel is seeking a seasoned pharma meeting planner to manage programs from contract turnover to final billing. You will coordinate suppliers, negotiate contracts, and ensure accurate forecasting and reporting for executive-level meetings.

The role requires 5–7 years in pharma meeting planning, with at least 3 years supporting C-Suite meetings, a 4-year degree (CMP preferred), and strong communication and presentation skills. Travel of 25–40% is expected.