Executive Meeting Manager - Pharma & C-Suite Events

Global Business Travel Group; City of Albany (NY); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Skills development

Job summary

American Express Global Business Travel is seeking a seasoned Program Manager to lead pharma meeting initiatives in the United States. You will coordinate cross-functional teams, manage supplier contracts, and ensure accurate forecasting and billing across complex programs.

The role requires strong communication with C-Suite clients, advanced MS Word/Excel skills, and the ability to travel 25–40%. A 4-year degree (CMP preferred) and pharma meeting planning experience are highly valued.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish project timelines; set workflow with client and suppliers for timely handling of program details.
• Use program management system to run program from turnover to final bill.
• Negotiate hotel needs, DMC, air and third-party contracts; monitor cancellation policies.
• Coordinate and communicate IT/web requirements with clients for assigned programs.
• Attend site inspections; conduct program debriefs with client.
• Work with accounting to finalize billing and invoicing; review final billing.
• Participate in client presentations and propose process improvements.
• Forecast program financials; update business systems with accurate data.
• Handle overall program budget; audit billing and track expenses; reconcile payments.

Skills

Executive communication

Deadline driven

Analytical skills

Education

4-year degree

CMP designation

Tools

CVENT

Microsoft Word

Excel

Job description

American Express Global Business Travel is seeking a seasoned Program Manager to lead pharma meeting initiatives in the United States. You will coordinate cross-functional teams, manage supplier contracts, and ensure accurate forecasting and billing across complex programs.

The role requires strong communication with C-Suite clients, advanced MS Word/Excel skills, and the ability to travel 25–40%. A 4-year degree (CMP preferred) and pharma meeting planning experience are highly valued.