Executive Meeting & Program Manager – Pharma

American Express Global Business Travel; Salt Lake City (UT); On-site; USD 55,000 - 103,000; Full time

Job summary

American Express Global Business Travel seeks an experienced Pharma Meeting Planner in the United States. You will lead complex programs from planning through final billing, coordinating with clients, suppliers, and internal teams to ensure flawless execution.

You will manage budgets, negotiate contracts, and deliver executive-level presentations. Travel 25-40% is required, with a focus on precision, timelines, and customer service in a fast-paced environment.

Qualifications

• 5–7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.

Responsibilities

• Develop project timelines: establish workflow schedules with client and suppliers to facilitate timely handling of program details.
• Use program management system to run program from contract turnover to final bill.
• Handle and negotiate hotel needs, DMCs, air and third-party contracts; monitor cancellation policies.
• Communicate between IT support and clients for web requirements on assigned programs.
• Coordinate site inspections and conduct program debrief with client.
• Work with accounting to complete final billing and review billing prior to invoicing.
• Participate in client presentations and review processes, offering solutions.
• Forecast program financials and update management systems with accurate data.
• Oversee program budget, review and audit all program-related billing; track expenses and communicate changes.
• Initiate and reconcile supplier payments and forecast overall program financials.

Skills

C-Suite communication

Meeting planning

Presentations

Travel readiness

Timeline management

Education

Bachelor's degree

CMP designation

Tools

MS Word

MS Excel

CVENT

Job description

American Express Global Business Travel seeks an experienced Pharma Meeting Planner in the United States. You will lead complex programs from planning through final billing, coordinating with clients, suppliers, and internal teams to ensure flawless execution.

You will manage budgets, negotiate contracts, and deliver executive-level presentations. Travel 25-40% is required, with a focus on precision, timelines, and customer service in a fast-paced environment.