Pet Care Front Desk Coordinator

Talentify; Palm City (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

National Veterinary Associates is seeking a Front Desk Receptionist to be the welcoming first contact. The role emphasizes exceptional customer service, appointment scheduling, and administrative support in a fast-paced environment.

Candidates should have office experience, proficiency with Microsoft Office and Google Workspace, and the ability to manage phones and calendars. Medical/dental reception experience is a plus; bilingual abilities are a plus.

Qualifications

• Experience in office management or administrative support.
• Proficiency with MS Office, Google Workspace, and data entry tools.
• Strong organization and communication skills.
• Experience in medical or dental reception is a plus.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression.
• Manage multi-line phone systems, screen calls, and direct inquiries.
• Schedule appointments and calendars using Google Workspace and Microsoft Office.
• Handle data entry, filing, and record keeping with accuracy.
• Proofread documents, manage correspondence, and organize files.
• Utilize QuickBooks for basic bookkeeping and billing when necessary.
• Support office management including supply inventory and clerical duties.
• Maintain professional appearance and phone etiquette.
• Assist with additional administrative projects to support team efficiency.

Skills

Office management

Clerical work

Administrative support

Microsoft Office

Google Workspace

Data entry

Multitasking

Phone etiquette

Bilingual (preferred)

QuickBooks

Proofreading

Organization

Calendar management

Medical/dental receptionist (preferred

Tools

QuickBooks

Google Workspace

Microsoft Office Suite

Data entry software

Job description

National Veterinary Associates is seeking a Front Desk Receptionist to be the welcoming first contact. The role emphasizes exceptional customer service, appointment scheduling, and administrative support in a fast-paced environment.

Candidates should have office experience, proficiency with Microsoft Office and Google Workspace, and the ability to manage phones and calendars. Medical/dental reception experience is a plus; bilingual abilities are a plus.