PersonalExecutive Assistant

Professional Staffing Ventures; Carlsbad (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Growth opportunities

Job summary

Professional Staffing Ventures seeks a Personal/Executive Assistant to support C-Level executives in a fast-paced office environment. This full-time, on-site role requires proactive calendar management, travel planning, and polished communication.

Responsibilities include coordinating domestic and international travel, preparing agendas and minutes, organizing events, and handling confidential correspondence.

Qualifications

• 3-5 years Personal/Executive Administrative experience required.
• Self-starter with ability to take charge with little direction.
• Excellent verbal and written communication skills.
• Reliable, punctual, and able to work in a fast-paced environment.

Responsibilities

• Coordinate estate calendars and appointments.
• Arrange domestic and international travel (personal and professional).
• Plan travel itineraries and logistics.
• Prepare and manage budgets.
• Draft internal and external correspondences.
• Prepare agendas and meeting minutes.
• Schedule meetings and coordinate luncheons or events.
• Collaborate with multiple departments and staff at various levels.

Skills

Verbal communication

Written communication

Self-starter

Teamwork

QuickBooks experience

Tools

QuickBooks

Job description

Job Description

Job Description

We are seeking a Personal/Executive Assistant professional with a passion and desire to support C-Level.

This position is 100% in office.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Work and conduct errands across office and personal estate environments
2. Manage estate calendars and appointments
3. Oversee and coordinate general office administrative functions
4. Proven experience booking and arranging both domestic and international travel (personal and professional)
5. Plan and manage travel itineraries (i.e. private jets, accomodations, and ground transportation)
6. Assist in organizing and coordinating personal events
7. Compose and prepare internal and external correspondences - mail, phone and email while keeping executives informed of ongoing activities. status and changes.
8. Creating and updating budgets
9. Prepares agendas and meeting minutes
10. Planning of meetings and conferences to include invites, scheduled catering and coordinating luncheons.
11. Work with multiple departments, communicating and interacting with various levels of staff

Education/Experience:

• Minimum 3-5 years Personal/Executive Administrative experience
• Must be a self starter, demonstrated ability to take charge with little to no direction
• Must be reliable and punctual
• Must be able to work in a fast pace environment with the ability to handle priorities under pressure
• Excellent verbal and written communication skills
• Experience with QuickBooks a plus
• Team player

Full time non-exempt position, offering medical and dental benefits. Growth opportunity!