Executive Personal Assistant

Atlantic Tech LLC; Boulder (CO); Hybrid; USD 115,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Paid holidays

Business expense reimbursement

Discretionary performance bonus

Job summary

Atlantic Tech LLC is seeking an experienced Executive & Personal Assistant to support its founder and CEO across business and personal matters. This high-trust role requires exceptional organization, discretion, resourcefulness, and autonomy.

The successful candidate will anticipate needs, solve problems independently, and protect the executive's time. The role involves managing a complex calendar, coordinating travel, handling communications, and balancing personal logistics with business

Qualifications

• 5+ years of executive/personal assistant or high-level support experience.
• Experience supporting a founder/CEO or private family preferred.
• Excellent judgment, discretion, communication, and attention to detail.
• Comfortable making independent decisions without constant approvals.
• Experienced with complex travel and rapidly changing schedules.
• Resourceful, proactive, technologically capable, and highly reliable.

Responsibilities

• Own and proactively manage executive calendar, meetings, and priorities.
• Coordinate domestic and international travel, accommodations, and itineraries.
• Manage communications, follow-ups, and time-sensitive requests.
• Coordinate with employees, clients, vendors, and contacts.
• Handle personal logistics including appointments, reservations, services, and errands.
• Track projects, deadlines, and expenses through completion.
• Conduct research and provide concise recommendations.
• Maintain confidentiality of business, financial, personal information.
• Provide after-hours support for time-sensitive matters.
• Occasional travel as needed.

Skills

Executive support

Discretion

Calendar management

Travel coordination

Job description

Job Description

Job Description

Atlantic Tech is seeking an experienced Executive & Personal Assistant to support its founder and CEO across both business and personal matters. This is a high-trust role for someone who is exceptionally organized, discreet, resourceful, and comfortable operating with significant autonomy.

The ideal candidate doesn’t simply manage tasks—they anticipate needs, solve problems independently, exercise sound judgment, and ensure important details are handled without requiring constant direction.

Responsibilities

• Own and proactively manage a complex executive calendar, meetings, appointments, and priorities
• Coordinate domestic and international travel, accommodations, transportation, itineraries, and last-minute changes
• Manage communications, correspondence, follow-ups, and time-sensitive requests
• Coordinate with employees, clients, vendors, attorneys, accountants, travel professionals, and other contacts
• Handle personal logistics including appointments, reservations, purchases, services, and occasional errands
• Track projects, commitments, deadlines, expenses, and administrative details through completion
• Conduct research and provide concise recommendations when needed
• Anticipate needs and create systems that reduce friction and protect the executive’s time
• Maintain strict confidentiality regarding business, financial, personal, family, household, and travel information
• Provide occasional after-hours support for genuinely time-sensitive matters
• Participate in occasional domestic or international travel as needed

Ideal Candidate

• 5+ years of executive/personal assistant or comparable high-level support experience
• Experience supporting a founder, CEO, entrepreneur, senior executive, principal, or private family preferred
• Exceptional judgment, discretion, communication, and attention to detail
• Comfortable making reasonable decisions independently rather than seeking approval for every detail
• Experienced with complex travel and rapidly changing schedules
• Resourceful, proactive, technologically capable, and highly reliable
• Comfortable moving seamlessly between high-level business needs and personal logistics
• Valid driver’s license and reliable transportation

Compensation & Benefits

$115,000–$130,000 annually , depending on experience, plus employer-sponsored health benefits, paid time off, paid holidays, approved business expense reimbursement, and eligibility for a discretionary performance bonus.

• employer-sponsored health benefits
• paid time off
• paid holidays
• approved business expense reimbursement
• eligibility for a discretionary performance bonus

This is a Colorado-based position with a combination of remote and in-person responsibilities. Occasional flexibility outside standard business hours and light domestic/international travel may be required.

Due to the highly confidential nature of the position, employment will require professional references, a background check, and execution of appropriate confidentiality and privacy agreements.

The goal of this role is simple: learn how the executive operates, anticipate what needs to happen next, and increasingly be able to say, “It’s handled.”