Personal Assistant

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Northbound Executive Search is seeking an Executive Personal Assistant to support a senior executive in both professional and personal matters. The role emphasizes discretion, organization, and proactive problem-solving.

You will manage complex calendars, travel, and communications to ensure priorities and commitments are handled seamlessly. The ideal candidate thrives in a fast-paced environment, maintains confidentiality, and serves as a trusted right hand to the executive, coordinating both

Qualifications

• Experience supporting senior executives, preferably in a fast-paced environment.
• Outstanding organizational and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a complex and frequently changing calendar, including meetings, appointments, travel, and personal commitments.
• Coordinate internal and external meetings, prepare agendas and materials, and ensure timely follow-up.
• Manage email and correspondence, prioritizing communications and drafting responses as appropriate.
• Prepare documents, presentations, reports, and briefing materials.
• Track priorities, deadlines, projects, and outstanding action items.
• Serve as a professional liaison with executives, clients, colleagues, vendors, and other important contacts.
• Coordinate personal appointments, household-related matters, and family commitments as needed.
• Arrange personal travel, dining, events, entertainment, and other activities.
• Research and source services, products, gifts, and experiences.
• Manage personal purchases, returns, deliveries, and special requests.
• Coordinate with household staff, vendors, contractors, and service providers.
• Handle sensitive personal matters with complete discretion and professionalism.

Skills

Calendar management

Travel coordination

Email management

Meeting prep

Discretion

Communication

Job description

We are seeking a highly organized, discreet, and proactive Executive Personal Assistant to provide comprehensive support to a senior executive in both professional and personal matters. This individual will serve as a trusted right hand, anticipating needs, managing priorities, coordinating complex schedules, and ensuring that day-to-day responsibilities and commitments are handled seamlessly.

The ideal candidate is exceptionally detail-oriented, resourceful, polished, and comfortable operating in a fast-paced, high-expectation environment where confidentiality and sound judgment are essential.

Key Responsibilities

Executive Support

• Manage a complex and frequently changing calendar, including meetings, appointments, travel, and personal commitments.
• Coordinate internal and external meetings, prepare agendas and materials, and ensure timely follow-up.
• Manage email and correspondence, prioritizing communications and responding or drafting responses as appropriate.
• Prepare documents, presentations, reports, and briefing materials.
• Track priorities, deadlines, projects, and outstanding action items.
• Serve as a professional liaison with executives, clients, colleagues, vendors, and other important contacts.

Personal Support

• Coordinate personal appointments, household-related matters, and family commitments as needed.
• Arrange personal travel, dining, events, entertainment, and other activities.
• Research and source services, products, gifts, and experiences.
• Manage personal purchases, returns, deliveries, and special requests.
• Coordinate with household staff, vendors, contractors, and service providers.
• Handle sensitive personal matters with complete discretion and professionalism.