Executive Assistant

a21; New York (NY); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Hybrid work schedule

Bonus eligible

Job summary

a21 is seeking an Executive Assistant to support a dynamic executive in the talent management and hospitality space. This role thrives in a fast-paced, creative environment, handling both administrative duties and talent coordination.

You will manage calendars, coordinate travel across time zones, and liaise with brands, partners, and internal stakeholders. The position requires discretion, excellent communication, and strong organizational skills to support budgets, contracts, and special

Qualifications

• 2+ years of experience in an Executive Assistant or similar support role, preferably in talent management, media, hospitality, or entertainment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Experience coordinating travel and managing complex schedules.
• Detail-oriented with strong follow-through.
• Comfortable working in a fast-paced, ever-changing environment.

Responsibilities

• Manage complex calendars, scheduling meetings, calls, travel, and events across multiple time zones.
• Coordinate domestic and international travel, including itineraries, accommodations, and reservations.
• Serve as a liaison between the executive and talent, brands, partners, and internal stakeholders.
• Assist with talent management logistics, including bookings, contracts, deliverables tracking, and timelines.
• Support coordination of brand partnerships, appearances, events, and media opportunities.
• Handle email and communication management, including drafting responses and prioritizing correspondence.
• Maintain organized records of talent engagements, contracts, and key documents.
• Track invoices, expenses, basic budgeting related to talent and projects.
• Assist with special projects, research, and ad hoc tasks as needed.
• Ensure the executive is prepared for meetings, events, and appearances (briefing materials, agendas, etc.).

Skills

Executive support

Organization

Time management

Communication

Discretion

Travel coordination

Job description

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support a dynamic executive in the talent management and hospitality space. This role is ideal for someone who thrives in a fast-paced, creative environment and can seamlessly manage both administrative responsibilities and talent-related coordination.

The Executive Assistant will act as a key partner, helping to manage day-to‑day operations, communications, scheduling, and talent logistics. Discretion, attention to detail, and strong interpersonal skills are essential.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, calls, travel, and events across multiple time zones
• Coordinate domestic and international travel, including itineraries, accommodations, and reservations
• Serve as a liaison between the executive and talent, brands, partners, and internal stakeholders
• Assist with talent management logistics, including bookings, contracts, deliverables tracking, and timelines
• Support coordination of brand partnerships, appearances, events, and media opportunities
• Handle email and communication management, including drafting responses and prioritizing correspondence
• Maintain organized records of talent engagements, contracts, and key documents
• Track invoices, expenses, basic budgeting related to talent and projects
• Assist with special projects, research, and ad hoc tasks as needed
• Ensure the executive is prepared for meetings, events, and appearances (briefing materials, agendas, etc.)

Qualifications:

• 2+ years of experience as an Executive Assistant or in a similar support role, preferably within talent management, media, hospitality, or entertainment
• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Experience coordinating travel and managing complex schedules
• Detail-oriented with strong follow-through
• Comfortable working in a fast-paced, ever-changing environment

Preferred Experience:

• Exposure to talent management, influencer relations, or brand partnerships
• Interest or background in culinary, food & beverage, wine, or hospitality industries
• Experience supporting a public-facing executive or personality

Salary:

$21-23/hr. Overtime is time and a half. Bonus eligible.

This position works a hybrid schedule of 3 days in office, 2 days WFH. Business travel may be required.

a21 provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. a21 complies with all applicable laws.