Executive Assistant

Solomon Page; New York (NY); Vor Ort; USD 36.000 - 52.000; Vollzeit

Benefits dieser Stelle

Onsite role in NYC

Zusammenfassung

Solomon Page is seeking an Executive Assistant to support three senior leaders in the marketing division of a leading entertainment company. The role blends executive support with creative and communications tasks, requiring proactive organization, strong calendar control, and discreet handling of sensitive information.

The position is onsite in NYC, Monday–Friday 9:00am–6:00pm, contracted through July 2027, at a pay rate of $32/hour.

Qualifikationen

• 5+ years of experience supporting senior executives in entertainment/fast-paced environments.
• Excellent organizational and time-management skills.
• Ability to manage multiple executives and priorities without losing details.
• Strong written and verbal communication.
• Discretion handling confidential information.
• Comfortable interacting with executives, talent, creatives, agencies, vendors.
• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel.
• Strong follow-through and anticipation of next steps.
• Ability to adapt to changing priorities.

Aufgaben

• Manage complex calendars for three VPs, coordinating with internal teams, executives, agencies, production partners, and external stakeholders.
• Prioritize conflicts and protect executives' focus time and key business priorities.
• Coordinate meetings, agendas, conference rooms, video calls, and materials.
• Prepare executives with decks, documents, and talking points.
• Manage travel logistics, itineraries, expenses, and last-minute changes.
• Serve as a professional liaison for internal and external partners.
• Handle confidential information with discretion.
• Support creative and marketing initiatives and campaigns logistics.
• Draft or assist with executive communications and meeting recaps.
• Escalate issues when needed and maintain proactive follow-through.

Kenntnisse

Calendar management

Executive support

Meeting coordination

Communication

Discretion

Time management

Travel logistics

Vendor coordination

Tools

Microsoft Office/365

PowerPoint

Outlook

Teams

Excel

Jobbeschreibung

Our client, a leading entertainment company, is seeking an Executive Assistant to support three senior leaders within their marketing sector. The ideal candidate is someone who can move comfortably between executive-level priorities, creative projects, meetings, budgets, presentations, and day-to-day team operations. Your main focus will be on executive support, creative and marketing support, and communications. The ideal candidate is a proactive and highly organized individual who anticipates needs and addresses potential issues before they become bigger problems.

• Monday-Friday 9:00am-6:00pm fully onsite, NYC
• Contracted assignment until approximately July 2027
• Pay Rate $32/hour

Responsibilities

• Manage complex calendars for three VPs, including scheduling across internal teams, senior executives, agencies, production partners, and external stakeholders.
• Prioritize and resolve scheduling conflicts while protecting executive focus time and key business priorities.
• Coordinate meetings, agendas, conference rooms, video calls, and all necessary materials.
• Prepare executives for meetings by gathering relevant information, decks, documents, and talking points.
• Manage travel logistics, itineraries, expenses, and last-minute changes.
• Serve as a professional and trusted point of contact for internal and external partners.
• Handle sensitive and confidential information with discretion.

Creative & Marketing Support

• Support the logistics behind campaigns, show launches, tentpoles, key art, shoots, presentations, and other marketing initiatives.
• Coordinate meetings and materials across Creative, Media Planning, Programming, Publicity, Social, Production, and external agencies.
• Help organize creative reviews and approval meetings, ensuring the right stakeholders are included and materials are ready.
• Maintain organized folders, decks, presentations, contact lists, and project documentation.
• Assist with presentations and executive-facing materials when needed.
• Support special projects and business needs as they arise.

Communication & Follow-Through

• Act as a connector between executives, their teams, and cross-functional partners.
• Follow up on action items and keep stakeholders informed without requiring constant direction.
• Draft or assist with professional communications, meeting recaps, reminders, and follow-ups.
• Know when something can be handled independently and when an issue needs to be escalated.
• Bring a solutions-oriented mindset to unexpected changes and tight deadlines.

Required Qualifications

• 5+ years of experience supporting senior executives, preferably within entertainment, media, advertising, marketing, creative, or a similarly fast-paced industry.
• Exceptional organizational and time-management skills.
• Ability to manage multiple executives and competing priorities without losing sight of the details.
• Strong written and verbal communication skills.
• Excellent judgment and discretion when handling confidential information.
• Comfortable interacting with executives, talent, creatives, agencies, vendors, and cross-functional teams.
• Strong follow-through and a natural instinct to anticipate what needs to happen next.
• Comfortable working in an environment where priorities can change quickly.
• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel, and common project-management/collaboration tools.
• Strong attention to detail, particularly with calendars, meetings, decks, documents, and deadlines.
• Ability to remain calm, professional, and solutions-oriented under pressure.