Personal Assistant - Alternative Investment Firm

WhiteCap Search; New York (NY); Hybrid; USD 110,000 - 150,000; Full time

Job summary

An established industry player is on the lookout for a highly organized Personal Assistant to support its Partners and Managing Directors. This dynamic role involves managing personal and business tasks, overseeing administrative operations, and enhancing efficiency within the firm. With a hybrid work model, you will enjoy flexibility while playing a key role in streamlining operations. The firm offers competitive compensation, fully covered health insurance, and a generous 401(k) match, making it an attractive opportunity for proactive professionals seeking to make a significant impact in a top-tier investment environment.

Benefits

Fully Covered Health Insurance

Generous 401(k) Match

Qualifications

• 10+ years of experience as a Personal or Executive Assistant.
• High level of integrity and confidentiality.

Responsibilities

• Coordinate personal and business travel arrangements.
• Manage bookkeeping and recordkeeping tasks.
• Oversee calendar management and scheduling.

Skills

Organizational Skills

Time Management

Confidentiality

Bookkeeping

Event Planning

Education

Bachelor's Degree

Job description

Personal Assistant - Alternative Investment Firm

Join to apply for the Personal Assistant - Alternative Investment Firm role at WhiteCap Search

Personal Assistant - Alternative Investment Firm

Join to apply for the Personal Assistant - Alternative Investment Firm role at WhiteCap Search

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This range is provided by WhiteCap Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $150,000.00/yr

A dynamic alternative investment firm is seeking a highly organized and motivated Personal Assistant to support its Partners and Managing Directors with a wide range of personal, non-business-related tasks. In addition, this individual will oversee the Administrative team and provide administrative support to various teams across the firm. This is a unique opportunity for a proactive, detail-oriented professional to play a key role in streamlining operations and enhancing efficiency at a top-tier investment firm. This is a hybrid role, typically requiring in-office presence Tuesday-Thursday each week. The firm offers competitive compensation, fully covered health insurance, and a generous 401(k) match.

Job Function

• Plan and coordinate both personal and business travel, including hotels, flights, restaurant reservations, car services, and vacation activities.
• Handle bookkeeping and recordkeeping tasks such as bill payments, managing bank accounts, tax and estate document maintenance, and tracking charitable donations.
• Research and organize dinners, events, and special occasions for business and personal engagements.
• Manage personal tasks, including home projects, car repairs, medical appointments, gift shopping, package returns, and pet care arrangements.
• Oversee calendar management and scheduling of both personal and business appointments.
• Lead and provide day-to-day oversight for the firm's receptionist and administrative team to ensure seamless operations.
  
  
  

Job Requirements

• High level of integrity, confidentiality, and trustworthiness.
• 10+ years of experience as a Personal or Executive Assistant supporting senior executives.
  
  
  

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

35209

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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