Personal Assistant to CIO of Midtown Hedge Fund

HRB; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

An established industry player is seeking a dedicated Personal/Executive Assistant to support their CIO and various teams. This multifaceted role requires a detail-oriented problem-solver who thrives in a dynamic environment. You will manage travel arrangements, bookkeeping, and personal needs while overseeing a team of administrative assistants. With a focus on integrity and trust, this position offers a unique opportunity to contribute significantly to the firm's operations. If you are ready to take on diverse challenges in a collaborative setting, this role is perfect for you.

Benefits

Discretionary bonus

401(K) and profit sharing

25 days PTO

Team lunch Fridays

Great benefits

Qualifications

• 10+ years of experience as a Personal/Executive Assistant required.
• Strong integrity, discretion, and trustworthiness are essential.

Responsibilities

• Manage travel planning, including booking hotels and flights.
• Oversee bookkeeping tasks and maintain documents for tax reporting.
• Coordinate personal and business appointments effectively.

Skills

Analytical Skills

Problem-Solving

Attention to Detail

Interpersonal Skills

Communication Skills

Job description

Our client, a Hedge Fund in Midtown, is seeking an experienced and motivated individual to support their CIO on a wide range of personal, non-business-related tasks. In addition, this person will also provide administrative support to various other teams throughout the firm. This is an ideal and multifaceted opportunity for a smart, trustworthy, detail-oriented problem-solver who is as comfortable coordinating a multi-stop international trip as giving the hottest food recommendations in NYC. This firm is dynamic and looking for a person with no ego and a happy to pitch in attitude. This role is in office 5x a week.

RESPONSIBILITIES:

• Travel planning, both personal and business, including researching and booking hotels or vacation rentals, flights, trains, restaurant reservations, private chefs, car services, car rentals, tours, and activities
• Bookkeeping and recordkeeping tasks such as paying bills, managing bank accounts, maintaining documents for tax and estate reporting, and processing and tracking charitable donations
• Dinner and event research for special occasions and business gatherings
• Personal needs ranging from home projects or purchases and car repairs; scheduling doctor’s visits, and submitting medical and dental claims; assisting with gift shopping, personal purchases, package deliveries and returns; sourcing and arranging pet care; to various ad hoc research projects
• Calendar management and coordination of personal and business appointments
• Management and day-to-day oversight of the firm's receptionist and team of administrative assistants
• Coverage of corporate administrative positions and needs (e.g., HR scheduling, expense reporting)

REQUIREMENTS:

• High integrity, discretion, and trustworthiness
• Strong analytical skills, problem-solving, judgment, and attention to detail
• Ability to efficiently juggle several projects and various demands simultaneously, with a positive, no-task-too-small mentality.
• Excellent written, interpersonal, and communication skills
• 10+ years’ experience as a Personal/Executive Assistant

SALARY:
$110-150K (base) + discretionary bonus + great benefits + 401(K) and profit sharing + 25 days PTO + team lunch Fridays

HOURS:
8:30am-5:30pm + flexibility OT as needed