Personal Assistant, Apollo Family Support Program

Athene; New York (NY); On-site; USD 100,000 - 115,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support senior leaders within a dynamic team. This role is designed to alleviate the daily pressures faced by executives by providing essential personal support. You will manage a variety of tasks, from scheduling appointments to coordinating travel arrangements, all while maintaining a high level of confidentiality and discretion. If you thrive in a fast-paced environment and possess exceptional organizational skills, this is an exciting opportunity to make a meaningful impact in a collaborative setting. Join a forward-thinking company that values initiative and teamwork, and help shape the future of personal support services.

Qualifications

• 5+ years of experience as a personal assistant is required.
• Must demonstrate a proactive, superior level of client-service orientation.

Responsibilities

• Support senior executives with personal requests and calendar management.
• Arrange complex personal travel plans and manage personal milestones.

Skills

Client-service orientation

Attention to detail

Interpersonal skills

Written communication

Verbal communication

Organizational skills

Multitasking

Education

Bachelor’s Degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Personal Assistant, Apollo Family Support Program

Apply locations New York, New York

Time type: Full time

Posted on: Posted 5 Days Ago

Job requisition id: R250155

Position Overview

ABOUT APOLLO

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity.

POSITION OVERVIEW:

The Personal Assistant role provides personal support to a cohort of senior leaders across the firm. This role will be part of our Family Support benefits team designed to reduce the “friction” in our senior leaders' lives by providing personal support to complement the professional support currently provided by leaders’ admins/EAs. This person will be working in partnership with a team of Personal Assistants and Administrative Assistants to provide comprehensive support to our senior executives.

Primary Responsibilities

• Support several senior executives with their respective personal requests.
• Work in close partnership with executives’ Admins to provide end-to-end support (e.g., professional to personal).
• Work closely and effectively with the team to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, and following up appropriately.
• Provide high-touch support and multitask given coverage of multiple senior executives simultaneously.
• Provide personal calendar management and support of personal administrative tasks for executives and their immediate family members.
• Schedule and confirm personal appointments and other service providers (e.g., doctor appointment, electrician, plumber).
• Process benefit claim reimbursements and follow-up to completion, providing real-time updates as needed.
• Interact with childcare providers (e.g., nanny) to deliver instructions or coordinate activities.
• Provide day-to-day support including online shopping, coordination of deliveries, research and arrange service providers, and make restaurant and travel-related reservations.
• Complete applications for immediate family member activities (e.g., camp, school).
• Proactively manage needs related to upcoming personal milestones/events (e.g., holidays, birthdays, anniversaries).
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Arrange complex personal travel plans (commercial/private) and compose detailed itineraries.
• Assist with in-scope ad hoc projects, as requested.
• Assist with building and shaping the future program and identify opportunities to scale offerings.

Qualifications & Experience

• Bachelor’s Degree and five or more years of experience as a personal assistant a must.
• Strong initiative and ownership of responsibilities – must demonstrate a proactive, superior level of client-service orientation.
• Exceptional attention to detail.
• Team player attitude with the ability to flex based on needs of the team and firm.
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations, demonstrating poise, tact, and diplomacy.
• Exercise the highest level of confidentiality, discretion, integrity, and trustworthiness at all times.
• Superb written and verbal communication skills.
• Extremely organized and detail-oriented with strong commitment to accuracy.
• Team-oriented and collaborative attitude is a must.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint.
• Experience in the finance industry preferred.

Apollo provides equal employment opportunities regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, gender/sex or sexual orientation, or any other criterion or circumstance protected by applicable law, ordinance, or regulation.

Pay Range

$100,000 - $115,000

Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.

The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.