Personal Assistant / Administrative Team Manager at Midtown Hedge Fund

HRB; New York (NY); On-site; USD 110,000 - 130,000; Full time

Job summary

An established industry player is seeking a dedicated Personal/Executive Assistant to support high-level executives with a variety of personal and administrative tasks. This multifaceted role involves travel planning, event research, and managing an administrative team, all while ensuring high standards of integrity and discretion. The ideal candidate will thrive in a dynamic environment, balancing multiple projects with a positive attitude. With competitive compensation and generous benefits, this position offers a unique opportunity to make a significant impact within a vibrant firm. If you are a detail-oriented problem solver ready to contribute, this role is for you.

Benefits

100% covered health, dental and vision

401(K) and match

Free Peloton membership

Gym reimbursement

25 PTO days

Discretionary bonus

Qualifications

• 10+ years’ experience as a Personal/Executive Assistant required.
• High integrity, discretion, and trustworthiness are essential.

Responsibilities

• Manage travel planning and personal needs for partners and directors.
• Oversee administrative team and coordinate various tasks.

Skills

Analytical Skills

Problem-solving

Interpersonal Skills

Communication Skills

Attention to Detail

Job description

Our client, a Hedge Fund, is seeking an experienced and motivated individual to support several Partners and Managing Directors on a wide range of personal, non-business-related tasks. In addition, this person will also manage the Administrative team and provide administrative support to various other teams throughout the firm. This is an ideal and multifaceted opportunity for a smart, trustworthy, detail-oriented problem-solver who is as comfortable coordinating a multi-stop international trip as giving the hottest food recommendations in NYC. This firm is dynamic and looking for a person with no ego and a happy to pitch in attitude. This role is in office 3x a week.

RESPONSIBILITIES:

• Travel planning, both personal and business, including researching and booking hotels or vacation rentals, flights, trains, restaurant reservations, private chefs, car services, car rentals, tours, and activities
• Bookkeeping and recordkeeping tasks such as paying bills, managing bank accounts, maintaining documents for tax and estate reporting, and processing and tracking charitable donations
• Dinner and event research for special occasions and business gatherings
• Personal needs ranging from home projects or purchases and car repairs; scheduling doctor’s visits, and submitting medical and dental claims; assisting with gift shopping, personal purchases, package deliveries and returns; sourcing and arranging pet care; to various ad hoc research projects
• Calendar management and coordination of personal and business appointments
• Management and day-to-day oversight of the firm's receptionist and team of administrative assistants
• Coverage of corporate administrative positions and needs (e.g., HR scheduling, expense reporting)

REQUIREMENTS:

• High integrity, discretion, and trustworthiness
• Strong analytical skills, problem-solving, judgment, and attention to detail
• Ability to efficiently juggle several projects and various demands simultaneously, with a positive, no-task-too-small mentality.
• Excellent written, interpersonal, and communication skills
• 10+ years’ experience as a Personal/Executive Assistant
• Prior management experience is a plus but not required

SALARY:

$110-130K (base) + discretionary bonus + 100% covered health, dental and vision + 401(K) and match + free peloton membership + gym reimbursement + 25 PTO days and much more

HOURS:

8:30am-6:00pm + flexibility for minimal OT as needed