Junior Personal Assistant to UHNW Executive & Family

HRB; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

An established industry player is seeking a Junior Personal Assistant to support a high-net-worth individual in New York City. This role involves managing personal and family schedules, organizing events, and handling various administrative tasks. The ideal candidate will possess exceptional attention to detail and communication skills, ensuring smooth operations in both professional and personal settings. This is a fantastic opportunity to work closely with a dynamic family, contributing to their daily lives while enjoying a structured work environment. If you're organized, proactive, and ready to make a difference, this role is perfect for you.

Benefits

Great benefits

Bonus potential

Qualifications

• 2-3 years of experience in an EA or PA capacity.
• Excellent written and verbal communication skills.
• Must be a self-starter with a can-do attitude.

Responsibilities

• Manage personal and family calendar and scheduling.
• Coordinate and confirm family activities and appointments.
• Assist with professional projects and daily support.

Skills

Detail-oriented

Time management

Organizational skills

Communication skills

Calendar management

Job description

Our client, a HNWI who founded a NYC based finance firm is looking for a Junior Personal Assistant. This person will work alongside an existing EA/PA who has been with him for several years. They will work Monday-Friday primarily out of the Midtown VC office space, but occasionally out of their family office at their home. The family is comprised of two working parents, who run their own businesses, along with their 2 young children. The ideal candidate must have strong attention to detail, professionally represent the family, possess excellent time management and organizational skills, be able to prioritize tasks accordingly, and communicate clearly and efficiently.

RESPONSIBILITIES

• Personal and family calendar management and scheduling.
• Managing and overseeing the schedule of the family’s nanny, additional sitters, housekeepers and other household staff.
• Managing and confirming reservations for dinner, plays, the opera, concerts, sporting events, family outings, etc.
• Coordinating, confirming, and scheduling the children’s activities and extracurricular engagements.
• Coordinating and confirming doctor’s appointments for the family and managing all healthcare documents and paperwork.
• Coordinating and executing corporate and family gifting.
• Planning and arranging both personal travel arrangements for family.
• Running daily errands as needed.
• Managing the organization and maintenance of the family’s homes in NYC and upstate NYC.
• Placing grocery and household item orders and managing household inventory.
• Opening packages and managing returns as needed.
• Following up on bills, processing invoices, and executing paperwork as needed.
• Handling all filing and document management for the family.
• Assisting with any professional projects they need additional support getting over the finish line.
• Helping to plan and organize events hosted by the family (holidays, get-togethers for school, etc.).
• Email management and correspondence.
• Ad hoc projects and day-to-day support professionally and personally in-office and in the family homes.

RESPONSIBILITIES

• At least 2-3 years of experience in an EA or PA capacity.
• Highly detail-oriented.
• Office Calendar management and integration experience is preferred.
• Excellent written and verbal communication and interpersonal skills.
• Have a poised and polished demeanor
• Act professionally.
• Must be a self-starter with a lean-forward and can-do attitude with the ability to work independently without a lot of direction!
• Must pass a background check.

SALARY
Up to $120K base + Bonus + Great benefits

Monday-Friday in office, 8:30/9am-5/5:30pm

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