Executive Personal Assistant

Gainor Staffing; New York (NY); Hybrid; USD 125,000 - 175,000; Full time

Job summary

An established industry player is seeking an Executive Personal Assistant to support a high-profile Chairman in New York City. This hybrid role requires a detail-oriented professional with over 7 years of experience at the C-level, adept at managing complex schedules and providing comprehensive administrative support. The ideal candidate will demonstrate exceptional discretion and communication skills while handling sensitive information. Join a dynamic team that values professionalism and offers a competitive salary range, making this an exciting opportunity for the right individual.

Qualifications

• 7+ years’ experience as an Executive/Personal Assistant at the C-level.
• Family Office experience is highly preferred.

Responsibilities

• Provide in-depth global travel support for the Chairman and family.
• Manage the Chairman's busy calendar and resolve scheduling conflicts.
• Plan and coordinate logistics for company and personal events.

Skills

Executive/Personal Assistant experience

Flexibility to work non-standard hours

Professionalism and discretion

Microsoft Office Suite proficiency

Exceptional written and verbal communication skills

Education

Bachelor’s degree

Job description

Our client is the family office of the Chairman of a top financial firm based in New York City. They are seeking an Executive Personal Assistant to join the team. This position is hybrid and based part of the week in Midtown Manhattan.

Job Details

• Provide in-depth global travel support for the Chairman, family, and staff
• Provide general administrative support, including expense management
• Manage medical and health-related appointments and administration
• In tandem with other assistants, coordinate the Chairman's busy calendar and resolve scheduling conflicts
• Plan, coordinate, and manage logistics of company and personal events
• Handle sensitive information with utmost discretion and confidentiality
• Salary Range: $125-175k annually, based on experience

Skills and Qualifications

• Bachelor’s degree required
• 7+ years’ Executive/Personal Assistant experience at the C-level
• Family Office or similar experience, highly preferred
• Must have flexibility to work non-standard hours on occasion
• Strong commitment to professionalism, discretion, and confidentiality
• Tech savvy and proficient in Microsoft Office Suite
• Dedicated to details, with exceptional written and verbal communication skills

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.