House Manager/Personal Assistant to UHNWI & Family-Hybrid

The Windfall Firm, LLC; New York (NY); Hybrid; USD 140,000 - 161,000; Full time

Job summary

An established family in Midtown Manhattan is seeking a highly organized and discreet Executive/Personal Assistant. This hybrid role offers the chance to manage household operations, coordinate travel, and support family members in their daily activities. The ideal candidate will possess exceptional organizational skills, proficiency in MS Office, and a strong attention to detail. With a base salary of $140K+, plus benefits and a discretionary bonus, this position is perfect for a proactive individual eager to thrive in a dynamic environment. Join a reputable family and make a significant impact in their daily lives.

Benefits

Discretionary Bonus

100% Covered Benefits

401k

Commuter Benefits

Qualifications

• 8+ years of experience in an EA/PA role, preferably in private family office.
• Excellent oral and written communication skills are essential.

Responsibilities

• Coordinate travel arrangements and maintain group schedules.
• Manage home staff, oversee bill payments, and handle vendor disputes.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Proficiency in MS Office

Project Management

Discretion and Confidentiality

Ability to Travel

Education

Bachelor’s Degree

Tools

MS Office

Excel Spreadsheets

Job description

The Windfall is partnering with a High Profile Family located in Midtown, Manhattan, who is seeking to hire an Executive/Personal Assistant to support the family and home. The family requires a highly skilled candidate to manage the homes, support their needs, be involved daily, project management and much more. You will be directly reporting into the Principal. This is a great opportunity for an incredibly smart and savvy candidate seeking a busy role! The successful candidate will be highly organized, proficient in MSOffice, have strong attention to detail, be extremely discreet, confidential and will be excited about joining an established family! Fluency in any foreign languages is a plus. This is a hybrid role working in the office 3 days/week and WFH 1-2 days/week with the ability to travel to homes in the tri-state, daily hours are 8:00am-6:00pm in the office and will be required to be available from 7:00am-7:00pm daily plus any overtime when required. This role will also require travel as needed when opening and closing homes for the season.

RESPONSIBILITIES:

1. Travel: Coordinate heavy travel, track relationship touch points, international and domestic travel arrangements both commercial and private, detailed itineraries, hotel, transportation and restaurant reservations.
2. Oversee bill pay and handle vendor disputes.
3. Event Management: Collaborate with family members on event planning and execution.
4. Organization: Maintain group schedules, coordinate calls and events, help track finance deliverables and keep track of key dates on calendar, items for audits, tax filings, etc.
5. Work expertly in MS Office & Excel Spreadsheets.
6. Home Management: Manage art collection, wine collection, oversee all opening and closing of homes, manage and liaise with home staff/contractors/vendors, oversee visitors schedule, order and stock supplies for the homes.
7. Office Management.
8. Foundation work including project management, administrative duties, event planning, attendee RSVP.
9. Extensive Personal work as needed for Executive and firm.
10. Ad hoc projects as needed.

REQUIREMENTS:

1. Bachelor’s degree from an accredited institution.
2. Excellent oral and written communication skills.
3. Extremely strong organizational skills.
4. Proficiency in MS Office.
5. 8+ years experience in an EA/PA role, preferably with a private family office, in financial services or UHNW support position.
6. Strong work ethic.
7. Impeccable attention to detail.
8. Proactive, Reliable, Resourceful.
9. Ability to prioritize multiple tasks.
10. Extensive phone work.
11. Ability to travel.

PACKAGE:

$140K+ Base Salary
Discretionary Bonus
100% Covered Benefits
401k
Commuter Benefits