Personal Assistant

Career Group; San Francisco (CA); On-site; USD 126,000 - 154,000; Full time

Job summary

Career Group is seeking a highly organized Personal Assistant to Executives for an AI startup in San Francisco. The role is full-time and onsite, with approximately one day per week in the office to coordinate scheduling, errands, and household logistics, while the rest of the time is spent out in the field supporting executives.

Ideal candidates are proactive problem-solvers who thrive in a high-trust, dynamic environment, able to anticipate needs, manage moving logistics, and handle sensitive

Responsibilities

• Manage a wide range of personal logistics, including medical appointments, personal trainers, fitness classes, and other service providers.
• Source apartments, coordinate rental searches, assist with lease negotiations, and manage moving logistics from start to finish.
• Handle personal errands and requests for executives and team members, including grocery shopping, gifts, bill payments, and other day-to-day needs.
• Manage incoming and outgoing mail and ensure important items and tasks never fall through the cracks.
• Coordinate vendors and service providers, troubleshoot issues, and proactively find solutions to whatever comes up.
• Stay one step ahead, keeping multiple priorities organized while delivering a thoughtful, seamless, and highly personalized level of support.

Job description

Personal Assistant to Executives | AI Startup | $140k Base + Benefits

Schedule: Full-time, onsite

Work Style: Approximately one day per week in the office, with the remainder spent handling errands, appointments, household logistics, and other responsibilities in the field.

A rare opportunity for a natural problem-solver who thrives on making life run seamlessly.A cutting-edge, early-stage AI startup is seeking an exceptional Personal Assistant to support multiple executives with the day-to-day details that keep their personal and professional lives running smoothly. This is a high-trust, hands-on role for someone who is smart, resourceful, exceptionally organized, and naturally anticipates what people need before they even have to ask.

From coordinating moves and finding the perfect apartment to managing home services, organizing living spaces, and handling the countless details that come with a demanding schedule, you'll bring order to the chaos and make a tangible difference every day. This is not a desk-bound role; you'll be out and about, taking ownership, solving problems, and making things happen. If you thrive on variety, enjoy working closely with busy people, and take genuine pride in making life easier for others, this is an opportunity to do what you do best—with an exceptional compensation package.

What You'll Do

• Manage a wide range of personal logistics, including medical appointments, personal trainers, fitness classes, and other service providers.
• Source apartments, coordinate rental searches, assist with lease negotiations, and manage moving logistics from start to finish.
• Handle personal errands and requests for executives and team members, including grocery shopping, gifts, bill payments, and other day-to-day needs.
• Manage incoming and outgoing mail and ensure important items and tasks never fall through the cracks.
• Coordinate vendors and service providers, troubleshoot issues, and proactively find solutions to whatever comes up.
• Stay one step ahead, keeping multiple priorities organized while delivering a thoughtful, seamless, and highly personalized level of support.

Who You Are

• Exceptionally organized, detail-oriented, and proactive—you naturally think several steps ahead.
• Smart, resourceful, and solutions-oriented, with the confidence to figure things out independently.
• Warm, caring, and service-minded, with a genuine desire to make people's lives easier.
• Comfortable working closely with busy executives and managing sensitive personal matters with discretion and professionalism.
• Flexible and adaptable, able to shift priorities quickly and handle a wide variety of requests.
• A self-starter who enjoys being out in the world getting things done rather than sitting behind a desk all day.
• Able to travel around San Francisco throughout the day; access to a reliable car is strongly preferred.

Why This Role

• Get in on the ground floor: Join an innovative AI startup at an early stage and become one of the first hires supporting the company's growing team.
• Make a meaningful impact: Work closely with busy executives, take real ownership, and directly improve how they manage their day-to-day lives.
• Enjoy variety and autonomy: No two days will look alike, with a dynamic mix of household management, personal logistics, errands, and problem-solving.
• Be part of an ambitious team: Contribute to an entrepreneurial environment where initiative, resourcefulness, and exceptional execution are valued.

If you're the person everyone relies on to make things happen, love bringing order to complexity, and want a dynamic role where no two days look alike, this could be an exceptional next step.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.