Executive Personal Assistant – Onsite, AI Startup

Career Group; San Francisco (CA); On-site; USD 126,000 - 154,000; Full time

Job summary

Career Group is seeking a highly organized Personal Assistant to Executives for an AI startup in San Francisco. The role is full-time and onsite, with approximately one day per week in the office to coordinate scheduling, errands, and household logistics, while the rest of the time is spent out in the field supporting executives.

Ideal candidates are proactive problem-solvers who thrive in a high-trust, dynamic environment, able to anticipate needs, manage moving logistics, and handle sensitive

Responsibilities

• Manage a wide range of personal logistics, including medical appointments, personal trainers, fitness classes, and other service providers.
• Source apartments, coordinate rental searches, assist with lease negotiations, and manage moving logistics from start to finish.
• Handle personal errands and requests for executives and team members, including grocery shopping, gifts, bill payments, and other day-to-day needs.
• Manage incoming and outgoing mail and ensure important items and tasks never fall through the cracks.
• Coordinate vendors and service providers, troubleshoot issues, and proactively find solutions to whatever comes up.
• Stay one step ahead, keeping multiple priorities organized while delivering a thoughtful, seamless, and highly personalized level of support.

Job description

Career Group is seeking a highly organized Personal Assistant to Executives for an AI startup in San Francisco. The role is full-time and onsite, with approximately one day per week in the office to coordinate scheduling, errands, and household logistics, while the rest of the time is spent out in the field supporting executives.

Ideal candidates are proactive problem-solvers who thrive in a high-trust, dynamic environment, able to anticipate needs, manage moving logistics, and handle sensitive