Personal Assistant & Estate Manager to Tech Founder

Career Group Companies; Beverly Hills (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Career Group Companies is seeking a highly organized Personal Assistant & Estate Manager to support a tech entrepreneur in the Venice Beach area of Los Angeles. You will manage calendars, travel logistics, and household operations with discretion and initiative.

The role requires strong tech proficiency, experience with AI tools, and the ability to oversee design and construction renovations while coordinating vendors and daily tasks.

Qualifications

• 5+ years supporting UHNWI in fast-paced environments.
• Proficient with Microsoft Office, Google Workspace and AI tools.
• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Experience managing complex travel, vendors, and household operations.
• Discretion and ability to handle sensitive information.

Responsibilities

• Manage calendars, appointments, meetings, and travel logistics.
• Coordinate personal errands, household logistics, and vendors.
• Track expenses, reconcile, and process invoices confidentially.
• Oversee construction/renovation oversight and interior design build outs.
• Ensure security, smart home systems, and audiovisual setups function smoothly.

Skills

Tech-savvy

Calendar management

Discretion

Organization

Communication

Tools

Microsoft Office Suite

Google Workspace

AI tools

Job description

Our client, an accomplished tech entrepreneur is seeking a highly organized, tech-savvy, and proactive Personal Assistant & Estate Manager. You’ll play a critical role in ensuring smooth day-to-day operations, managing priorities, and helping bring big ideas to life. Experience as an AI-empowered Personal Assistant, with aviation, and private travel logistics are critical to success. This role involves providing comprehensive personal and administrative support, including managing schedules, assisting with communications, and overseeing daily business needs. The ideal candidate will demonstrate discretion, agility, and the ability to anticipate and respond to evolving priorities in a dynamic, fast-paced environment. Ideal candidates should be a commutable distance from the Venice Beach area.

This role requires far more than traditional assistant support. The ideal candidate is someone who can move seamlessly from managing complex logistics and administrative tasks to tackling practical, day-to-day household needs with precision and initiative. The estate is going through design and construction renovations and project management expertise are a big plus.

Key Responsibilities:

Personal Support

• Manage professional and personal vendors, service providers, and contracts
• Complex management of calendars, appointments, meetings, and travel logistics.
• Track expenses, manage reconciliations, and process invoices accurately and confidentially.
• Coordinate personal errands, appointments, and household logistics
• Assist with online purchases, reservations, gifting, and daily operations
• Manage personal calendars, including special events and milestones
• Track and manage important deadlines, renewals, subscriptions, and reminders

Household Management

• Oversee the day-to-day functionality, maintenance, and organization of the residence(s), ensuring all systems operate efficiently
• Assist with oversight of construction and interior design build outs
• Coordinate and supervise vendors, contractors, and service providers for repairs, installations, and routine maintenance
• Monitor household systems such as security, smart home technology, lighting, internet/networking, and audiovisual systems
• Manage preventative maintenance schedules and proactively identify issues before they become larger problems
• Support small renovation, design, or improvement projects, from sourcing materials to overseeing execution
• Ensure the property maintains a high standard of presentation, functionality, and aesthetic excellence at all times

What We’re Looking For

• 5+ years’ experience supporting UHNWI’s in a fast-paced environment
• Tech-savvy and quick to adapt to new systems with proficiency in Microsoft Office Suite (Word, Excel, Outlook), AI tools, and Google Workplace
• Highly organized with strong attention to detail and follow-through.
• Exceptional written and verbal communication skills.
• An eye for aesthetics and and details
• Trusted with sensitive information; exercises sound judgment and discretion.
• Self-directed with a proactive and anticipatory mindset.
• Strong references with a proven track record of excellence
• Ideal background in family office and private service

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.