Executive Assistant to President

Career Group; San Francisco (CA); Hybrid; USD 150,000 - 200,000; Full time

Benefits offered by this job

Performance-based bonus

Free Equinox membership

Full health insurance

Equity

Job summary

A premier recruiting agency is seeking an experienced Executive Assistant for an AI startup in San Francisco. The role focuses on supporting the President with calendar management, meeting coordination, and acting as a trusted liaison. Candidates should have 10-20 years of EA experience, preferably in tech startups. Compensation includes a base salary of $150-200k plus bonuses and equity. This is an opportunity for a detail-oriented professional in a structured environment.

Qualifications

• 10-20 years of Executive Assistant experience, preferably with senior or C-level leaders.
• Calm and detail-driven, excelling in structured environments.

Responsibilities

• Manage the President's Google Calendar with accuracy.
• Schedule and adjust meetings to protect executive focus.
• Act as a trusted gatekeeper for meeting requests.

Skills

Executive Assistant experience

Detail-oriented

Advanced proficiency with Google Workspace

Professionalism and confidentiality

Job description

Executive Assistant to the President for Hyper-Growth AI Company

San Francisco (SoMa) | AI Startup

Our client, a fast-growing AI startup at the forefront of its category, is conducting a search for an experienced Executive Assistant to support the President during a pivotal growth phase.

Compensation: $150-200k base + Bonus + Equity + Outstanding Benefits!

Schedule & Work Style - 6 day work week: Friday–Saturday: Remote

This is a rare opportunity for an accomplished EA who enjoys being a steady, trusted partner to senior leadership—where excellence is defined by precision, consistency, and quiet impact rather than chaos.

The Opportunity

The President values structure, reliability, and seamless execution. The role is intentionally focused: calendar stewardship, daily rhythm, and ensuring the executive’s time is protected and optimized. If you take pride in getting the fundamentals exactly right and appreciate a role with clarity and consistency, this position offers a refreshing change from reactive, fire-drill support.

Key Responsibilities

• Own and manage the President’s Google Calendar with accuracy, foresight, and strategic prioritization
• Proactively schedule, confirm, and adjust meetings to protect executive focus and time
• Coordinate daily lunch and dinner, managing related logistics as needed
• Act as a trusted gatekeeper for meeting requests, prioritizing incoming demands with sound judgment
• Prepare the President for meetings by ensuring schedules, locations, and timing are clear and accurate
• Serve as a liaison between the President and internal/external stakeholders, maintaining professionalism and discretion
• Monitor and respond to time-sensitive communications as appropriate
• Anticipate needs, identify potential conflicts, and resolve scheduling or logistical issues before they arise
• Maintain strict confidentiality while handling sensitive information and executive matters
• Provide real-time support and responsiveness during designated remote workdays

Ideal Candidate

• 10 -20 years of Executive Assistant experience, supporting senior or C-level leaders
• Background in technology startups or high-growth environments preferred
• Calm, detail-driven, and highly reliable—someone who excels in structured environments
• Advanced proficiency with Google Workspace, especially Google Calendar
• Uncompromising professionalism and confidentiality
• Performance-based bonus
• Free Equinox membership
• Full health insurance
• Equity

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Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.